Summer Student – Administrative Assistant Jobs

Bachelor’s degree or minimum diploma in office administration plus related work experience

Excellent verbal and written communications skills

Superior interpersonal skills, ability to remain calm in high pressure situations; high level of personal coping skills

Demonstrated skills in working in a fast-paced and complex environment, in teams and independently

Schedule counselling appointments, meetings, coordinate workshop schedules and other activities and events for multiple staff; maintain the department calendar

Respond to community career counselling inquiries, set up appointments and process payments

Other duties as required in keeping with the qualifications and requirements of the job.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Provides information to students on non-academic matters, including but not limited to tuition deadlines and tuition refund policies.

Verifies enrolment online for National Board of Medical examiners and the National Resident Matching Program.

Makes travel and accommodation arrangements for Associate and Assistant Deans, Student Affairs, Vancouver Fraser Medical Program as needed.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Must be detail-oriented with the ability to prioritize and manage multiple tasks;

Must have excellent public relations and customer service skills and will maintain cordial relations with the public, and all staff;

Related community and volunteer experience a definite asset;

Previous conservation experience will be considered an asset.

Only those applicants selected for an interview will be acknowledged

We offer a smoke-free office environment

Perform data entry, scanning documents, filling (electronically and paper records)

Attend weekly status update meetings with auditors and Finance Team

Assist other Finance Team members on projects as needed

Currently pursuing a university/college degree in Accounting, Finance, or related field.

Strong analytical and problem-solving skills

Good communication (written and oral) and interpersonal skills

Provide administrative support to the Contract Compliance Team and QMS Manager.

Excellent oral and written English skills are essential.

Strong PowerPoint design skills are essential.

Ensure all claim submissions are stored electronically in a central data base.

Coordinate with operations to ensure all contracts are completed and uploaded in central data base.

Assist in developing quality manuals, quality bulletins and proposals.

·Solid time management skills as you will need to meet a variety of set deadlines;

Your accomplishments and experience include:

·A keen eye for the details, strong computer skills;

·Excellent verbal/written communication and interpersonal skills.

Summer Student – Departmental Assistant Camera Operator (Winnipeg)

·Shoot and edit news material for the News & Current Affairs programming;

Answering and directing routine inquires and promptly respond to inquiries as required

Answering the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Receiving, sorting, and sending mail, courier packages, and faxes

Purchasing and maintaining adequate supply levels as required such as general office and coffee supplies

First Nations and Inuit secondary and post-secondary students aged 15 to 30 inclusive

Ordinarily resident on reserve or in recognized communities or on community lands

Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

First Nations and Inuit secondary and post-secondary students aged 15 to 30 inclusive

Ordinarily resident on reserve or in recognized communities or on community lands

This work term runs until August 25, 2023.

There may be some Summer Student positions that require students to meet the following criteria:

Create and maintain efficient and detailed electronic and paper file management processes

Carry out quality control of data entry, update student files

Maintain the filing systems of the department

Receive, sort, and send mail, courier packages, and faxes

Accountable for the upkeep and visual display of program brochures, employee request forms, and daily papers

Assist with student wellness research strategies

Carry out quality control of data entry as required

Providing assistance in research, development, and implementation of marketing and other project initiatives

Assist with updates to social media, website, and materials

Provide professional administrative assistance to your direct supervisor and to employees in the department to support the accomplishment of business activities

Assist in maintaining the filing systems of the department

Receive, sort, and send mail, courier packages, and other deliveries

Perform data entry as required in order to assist finance staff to meet processing schedules and deadlines

Assist in preparation of financial documentation and processing of financial transactions

Assist with collection of supporting documentation such as receipts, purchase orders, packing slips, etc.

Handle and process documents with confidentiality and compliance while exercising best practice with administrative procedures.

Provide support and back-up coverage in the office during periods of high workload and absences

Provide back up and support for head office reception as required

Create and maintain efficient and detailed electronic and paper file management processes

Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond as required

Carry out quality control of data entry

Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Maintain the filing systems of the department

Receive, sort, and send mail, courier packages, and faxes

Create and maintain efficient and detailed electronic and paper file management processes

Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond as required

Carry out quality control of data entry

Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Maintain the filing systems of the department

Receive, sort, and send mail, courier packages, and faxes

Create and maintain efficient and detailed electronic and paper file management processes

Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond as required

Carry out quality control of data entry

Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Maintain the filing systems of the department

Receive, sort, and send mail, courier packages, and faxes

Issue tools and equipment to workers and maintain records of tools and equipment issued and returned

Perform minor building maintenance/repairs in the T&I shops that require the ability to safely use a variety of tools/equipment

Move, deliver, assemble and record inventory records of tools and supplies associated with the T&I programs

Maintain inventory of tools and supplies

Locate lost or misplaced tools and equipment

Prepare periodic inventory of tools and equipment.

Management of the front office which includes being responsible for opening and closing the office by following applicable procedures

Create and maintain efficient and detailed electronic, digital, and paper file management processes– including Canva, Canto and Microsoft Teams SharePoint

Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices, and procedures

Support with managing and maintaining inventory of assets within the department (materials for tradeshows and conferences, banners, signage, etc.)

Assist with marketing and promotional templates, internal communications, and communication initiatives through the use of various media

Data entry, enter information from form to an excel sheet.

Move, deliver, assemble and record inventory records of tools and supplies associated with the T&I programs

Maintain inventory of tools and supplies

Receive, unpack, and store incoming tools and equipment

Inspect and measure tools and equipment for defects and wear and report damage or wear to supervisor

Perform minor administrative functions as required

Answering and directing routine inquires and promptly respond to inquiries as required

Answering the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Providing administrative assistance to the department in order to support the accomplishment of business activities

Receiving, sorting, and sending mail, courier packages, and faxes

Purchasing and maintaining adequate supply levels as required such as general office and coffee supplies

Provides additional support as required

Prior experience working with 3D printers, sewing, electronics, and use of tools in a lab or educational setting is an asset.

Skillfully operate all MakerLodge equipment

Carry out quality control of data entry as required

Researching, developing, and prototyping innovative maker activities

Creation and maintenance of an inventory list of all tools, equipment, and materials

Assist with the development of surveys and questionnaires to support MakerLodge activities

Performing data entry, compile and organize information and material as is relates to department initiatives

Researching the labour market industry and assist with determining program priorities

Assisting with career and life foundational program activities which may involve coordination, developmental work, and planning

Assisting with the preparation, coordination and facilitation of workshops and events

Answering the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required

Greeting and interact with clients and visitors in a timely, professional and pleasant manner