Administrative Assistant (Post Secondary) - Summer Student

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

This work term runs until August 25, 2023.

Nature and Scope

The Administrative Assistant - Summer Student provides administrative functions while maintaining a high degree of accuracy and careful handling of highly confidential and sensitive information. As an employee of SIIT, this position will positively promote and create an environment that demonstrates SIIT's vision, mission and mandate.

General Accountability

Specific Accountabilities

The Administrative Assistant - Summer Student will have the opportunity to gain excellent experience while developing the skills necessary to be successful in their future. The summer student will have an opportunity to improve their teamwork and communication skills, as well as, their administrative skills and leadership capabilities. This position includes the following broad range of accountabilities:

• Accountable for the upkeep and visual display of program brochures, employee request forms, and daily papers
• Maintain the filing systems of the department
• Provide professional administrative assistance to your direct supervisor and to employees in your department in order to support the accomplishment of business activities
• Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required
• Create and maintain efficient and detailed electronic and paper file management processes
• Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond as required
• Receive, sort, and send mail, courier packages, and faxes
• Additional support as required
• Greet and interact with clients and visitors in a timely, professional and pleasant manner; coupled with determining the nature of visitors' business and providing appropriate information
• Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures
• Management of the front office which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere on the main floor, lunch room, and front reception area at all times
• Carry out quality control of data entry

Position Requirements: Prior experience working with Microsoft Office suite of programs is an asset. The position may be required to work a blend of remote and in-office through the duration of the term.

Required Competencies: Effective Communication, Flexible & Adaptable, Relationship Building, Results Oriented, Attention to Detail, Client Focus, Initiative.

There may be some Summer Student positions that require students to meet the following criteria:

• First Nations and Inuit secondary and post-secondary students aged 15 to 30 inclusive
• Registered as full-time students during the preceding academic year and who intend to return to school on a full-time basis in the next academic year
• Ordinarily resident on reserve or in recognized communities or on community lands