Site Administration Clerk Jobs

Organize incoming reports and manage outgoing communication as well as, report any required actions and dates to ensure immediate responses

Previous experience in the construction industry is an asset

Excellent oral and written communication skills in English

Strong attention to detail, problem solving skills and ability to think creatively

Type, file, and distribute various data driven field inspection reports (FIR) and others throughout the project lifespan.

Ensure data is up to date and accurate by cross referencing with site inspectors and Partners

Degree or diploma in Civil Engineering, Construction Management, or equivalent

Work experience in the construction industry is an asset

Must demonstrate excellent organizational and record record-keeping skills

Experience with interpreting construction drawings and specifications

Construction Site Clerk (High Rise)

Provide clerical and administrative support for the construction site office

Strong organizational, time-management & communication skills.

General document and picture management

Knowledge of Site Instructions, RFI’s, Drawings, logging of updated information

Manage and file the pictures for the entire project

1-2 years local Canadian experience in the construction field and in a similar role.

An advanced knowledge of various construction disciplines, safety regulations, scheduling, cost control and quality control.

Administrative support skills, including scanning, mail processing, filing, producing documents (printing, photocopying, binding) and data entry

Intermediate working knowledge of Microsoft Word and Excel; Microsoft certification is an asset

Demonstrate natural ease and effectiveness when dealing with clients, portfolio managers and colleagues at all levels

Exceptional problem solving, critical thinking and customer service skills

Seek out and seize key opportunities for learning and professional development

Ensure a high degree of quality control by proofreading and revising

Knowledge and experience in processing invoices an asset;

Proficiency in Word, Excel, Outlook, SAP, SharePoint is required; experience with Amanda, MAX, Infor and OmniRim would be an asset;

Front-line counter service experience and processing fee payment transactions is required;

General knowledge of by-laws would be an asset;

Process applications and fee payment for licences/permits/exemptions in accordance with corporate policies and standard operating procedures,

Monitor and maintain licensing and permit records through continuous follow-up to completion;

Post-secondary education or equivalent work experience (within the brokerage industry is preferred)

Excellent interpersonal skills, verbal and written communication

Excellent communication and organization skills

Knowledge of ISM/CDS/MS Office (Outlook)/Excel/Word

Compensation to be commensurate with experience

Preparing outgoing and incoming cheques

Possesses Strong Written and Verbal Communication Skills.

Obtain, Organize & Maintain Daily Site Records on Project SharePoint

Monitor personnel access to the site and maintain sign-in/sign-out log

Daily Collection and Upload of Data for Off-Site Senior Review from On-Site Personnel

Prepare & Maintain Communications and Documentation with the Construction Team Including Daily Production Plans & Results

Assist in the Coordination of Field Staff Rotations & Accommodation Arrangements

·Invoice matching and accurate data entry of incoming invoices

·Accurate data entry and reconciliation of all corporate credit card activities

·Strong written and verbal communication skills

·Working knowledge of Microsoft Office suite

·Ability to quickly learn software programs. Previous experience with Quickbooks or procurement software is an asset

·Working knowledge of basic accounting principles is an asset

4 Casual Relief (0.03%) positions

Starting as soon as possible

Shifts may include days, evenings, nights, weekends, and holidays

OPEZ COV Facility Access Cape Breton

Provides and receives information to and from customers, suppliers, and project managers.

Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office.

Highly knowledgeable in Microsoft Office programs including: Word, Excel and Outlook.

Previous Administrative experience within a construction-site environment is preferred

Ensure that time sensitive items such as Payroll is accurately completed and submitted to head office for processing.

Coordinates collection and preparation of project related records and reports.