Receptionist And Marketing Assistant Jobs in Alberta

Promptly answer and manage the multi-line telephone system and direct calls appropriately;

Provide administrative support, including but not limited to filing, data entry, and scanning;

Manage corporate swag programs by keeping an inventory and supporting distribution; and

Must be able to communicate with others through effective oral and written skills;

High School Diploma plus certificate from a recognized Office Administration course or equivalent experience.

Previous experience in a construction environment would be considered an asset.

Assist in ad-hoc projects as assigned by Manager, Practice Enablement

Various other duties as assigned by the Manager, Practice Enablement

A minimum of 2-3 years’ experience as a Receptionist/Administrative Assistant in a professional, high profile office

Experience in the Financial and / or Investment Industry

Gain a breadth of experience and exposure to the global WM platform

Opportunities to take on progressively greater accountabilities

Manage inventory of office supplies and ordering as required.

Excellent interpersonal and customer service skills.

Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.

Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Proficient computer skills, including knowledge of MS Office Suite (Word, Excel, Outlook).

Manage and distribute incoming and outgoing mail, packages, and deliveries.

Assist with administrative tasks such as data entry, filing, photocopying, and faxing.

Uphold a high level of professionalism, always demonstrating excellent customer service skills.

High school diploma or equivalent; additional certification in administrative or customer service-related field is a plus.

Proven experience as a receptionist, front desk representative, or in a similar role.

· Manage and organize meeting requests, book boardrooms.

· Ability to manage multiple workflows and tasks concurrently.

· Manage deadlines for completion of assigned tasks.

· Adapt to changing job requirements and direction from multiple sources.

· Minimum of 1 year experience

· Strong communication and interpersonal skills