Senior Data Entry Specialist, Facilities Management

Position Overview
This opportunity is currently available for internal applicants only as THERE IS A STRONG INTERNAL CANDIDATE FOR THIS POSITION.
Facilities Management is currently seeking a Full-time Limited Term Senior Data Entry Specialist for approximately 12 months.
Facilities Management Operations & Maintenance, Lock Shop, requires a Senior Data Entry Specialist for a Limited Term Full Time position, for an expected duration of 12 months. The Lock Shop manages the data on building/room keys. Working on site with the Lock Shop team, the primary purpose of this position is to simultaneously validate and transition the keying data from approximately 450 manually annotated hardcopy floor plans and 70 campus electronic building floor plans into a key management database, correlating keying to rooms. The Senior Data Entry Specialist will be working closely with the Lock Shop team to ratify variances. Must be able to work independently in a fast-paced environment. Direction and guidance will be assigned by the Lead Hand or Lockshop Coordinator. This position reports to the Supervisor, Facilities Management Operations.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):

• Participate in cross training to assist in other areas when needed and to meet Lockshop Administrative Services priorities
• Adhere to all university policy and regulatory requirements, including FOIP legislation
• Work closely with the Lockshop Lead Hand, Lockshop Coordinator and Locksmiths on strategic planning as required
• Develop and implement communication plans to ensure that all Lockshop team members are apprised of their project accountabilities and the project status
• Establish, implement, track, and evaluate lockshop data
• Develop high-quality presentations of data and room keys, ensuring proper university policies are followed
• Create communication materials for strategic projects

Qualifications / Requirements:

• Knowledge of University policies, procedures and the Operations & Maintenance Department will be an asset
• Amenable to Police Records Check
• Must have the ability to work independently and as part of a team, be pro-active and self-directed
• Superior attention to detail, organizational and planning skills with ability to cope with multiple demands
• Attention to detail critical
• Proven experience with University Policies and Procedures
• Experience working with floor plan drawings beneficial
• A high degree of professionalism, integrity, and ability to handle confidential information
• Excellent computer skills, competency, and knowledge of ARCHIBUS and Microsoft Office Suite preferred
• Experience collecting, assessing, analyzing, and summarizing information and developing recommendations for final approval and implementation
• Exceptional interpersonal skills, and experience interacting with a wide range of internal and external personnel at all levels
• A undergraduate degree is considered an asset or Community College diploma in Office Administration
• Experience in a Facilities Management organization will be an asset.
• Excellent organizational skills required
• Excellent command of the English language, both oral and written
• One year of experience in a high-volume office environment required, preferably in the post-secondary context and including document management and data entry

Application Deadline: May 30, 2023
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 1 .
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website .
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
About The University Of Calgary
The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( [email protected] ) and requests for accommodations can be sent to Human Resources ( [email protected] ).
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.