Scientific Data Management Administrator

ISCT is a global organization of clinicians, scientists, regulators, technologists and industry partners driving the clinical translation of scientific research to deliver innovative cell and gene therapies to patients. Headquartered in Vancouver, Canada, ISCT global head office facilitates the interaction between academia, regulators, and the biotech/pharma sector to enable the translation of research into safe and effective therapies for patients globally.

The ISCT team is committed to the organization’s vision to be the global leader in cell and gene therapy, the fastest growing scientific and innovative medical field today. If you are a driven and ambitious individual who wants to make a difference by supporting the brightest minds in the advanced therapies field, we want to hear from you.

POSITION OVERVIEW

The Scientific Abstract Data Management Administrator reports to the Manager, Scientific Program Management, and is responsible for overseeing the abstract process and speaker logistic management for ISCT’s global scientific conferences, which bring together 2,000+ healthcare professionals working in the translation of cell and gene therapies.

Overseeing the submission and review process for 500-600 abstract submissions, the selected candidate will manage large data sets and develop reports on key abstract metrics and trends (e.g., abstract submissions and future expected submissions, submissions by categories, reviewer scoring etc.). The selected candidate will be proficient in Microsoft Excel and have excellent attention to detail and time-management skills.

As the Scientific Abstract Data Management Administrator will regularly communicate with abstract submitters, invited speakers, and ISCT internal stakeholders, the selected candidate is expected to have excellent communication skills and to operate with the professionalism required when working with global key opinion leaders.

SPECIFIC RESPONSIBILITIES

Oversee abstract submission and review process for ISCT’s global scientific conferences

• Serve as ISCT point of contact for all abstract related communications and respond to queries in timely and professional manner
• Coordinate with publisher to develop 300+ page abstract book
• Capture abstract submission metrics and develop reports on key data and trends
• Set-up online abstract submission and review platform
• Oversee review process of abstracts by ISCT standing committees

Oversee management of invited speaker logistics for ISCT’s global scientific conferences

• Update and continuously maintain database for invited speakers and provide regular reports on participation logistics and assess missing items
• Serve as ISCT point of contact for all invited speaker logistics and communicate with these external stakeholders in a timely and professional manner
• Responsible for participation logistics of 300+ invited global speakers (e.g., conference registrations, accommodation, travel, reimbursement, presentation authorizations, communicating session and presentation information etc.)

Administrative support to program planning committees for ISCT’s global scientific conferences

• Draft invitations for committee members and maintain updated database of committee membership
• Prepare supporting materials for meetings and capture concise meeting minutes and takeaways
• Schedule meetings for committees and committee members

BASIC QUALIFICATIONS

• Excellent communication skills, both written and verbal. Experience in customer facing roles will be considered an asset
• Demonstrate an ability to manage large data sets and pull reports clearly and concisely highlighting relevant data and trends
• Proficient in Microsoft Excel
• Strong time-management skills and ability to handle multiple competing priorities
• Post-secondary degree required (equivalent professional experience will be considered). Business or science background will be considered an asset.
• Highly organized with strong attention to detail and quality
• Ambition to thrive in a fast-paced environment under own initiative
• High degree of professionalism

THE SELECTED CANDIDATE WILL

• Demonstrate global cultural awareness/sensitivity and flexibility to adapt to working across global time zones
• Be adept at self-education and resourceful in overcoming obstacles
• Be a proactive, team-oriented individual

This position will be located at ISCT Head Office in downtown Vancouver, British Columbia. Candidates must be able to legally work full time in Canada (Canadian citizenship, permanent residency, work permit, etc.). This is an opportunity to work on a high performance team in a business-oriented, creative and dynamic office environment.