Scheduler Jobs

Description

Revera owns and operates retirement residences and long term care homes in the senior living sector.

Purpose. Passion. People.

We are purpose driven. We are passionate. We are connected. We are truly out to live our best lives, as we come together to help others live theirs. Join our team today and build your career with us.

Reporting to the Director of Care or Director of Health and Wellness, the Scheduling or Staffing Clerk is responsible for a variety of clerical / administrative functions, focusing on the timely creation and maintenance of staffing schedules.

Key Responsibilities

• To prepare daily assignment sheets and record daily nursing hours;
• To ensure resident satisfaction and continuous quality improvement initiatives are promoted;
• To maintain records of hirings, terminations, leave of absences, term positions, etc;
• To complete other duties as assigned.
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Revera's Code of Conduct;
• To promote a culture of safety in the work environment by adhering to the Workplace Safety and Health Program;
• To collect and submit monthly Transportation costs for Office manager to submit for payment;
• To greet visitors and directs them as appropriate;
• To maintain record of Resident Census Change/Transfer;
• To work in a position of trust with vulnerable adults (residents);
• To prepare Health Record for new admissions;
• To interpret collective agreement for clarification purposes;
• To perform various clerical duties and prepare reports as required;
• To maintain or assist in maintenance of resident records and files;
• To prepare, post and maintain the daily nursing schedule, including making calls to staff;
• To prepare and post schedules with sufficient time for staff to view as per applicable contract;
• To input changes to the staff schedules daily and present them to Director of Care or Director of Health and Wellness for approval;
• To post vacant positions;
• To answer absentee calls, identify replacement staff, and track and record all occurrences;
• To complete Admission/Separation forms for submission to appropriate party;
• To maintain a current & detailed list of seniority/staff preferences for assignments;
• To provide back-up to Office Staff by answering incoming telephone calls, take and relay messages;
• To act as PHIA Privacy Officer in conjunction with the Social Worker;
• To award positions for Nursing department according to contract, in conjunction with Director of Care or Director of Health and Wellness;
• To perform filing assignments for the Director of Care or Director of Health and Wellness;
• To contact staff for available shifts;
• To prepare and post the Nursing Department schedules as per contracts;
• To interact with agencies, & maintain statistics of staff replacement;

Qualifications

• Health Care Aide certificate
• Demonstration of tact, diplomacy and confidentiality
• Experience with Microsoft office suite of applications
• Pleasant telephone manner with strong customer service skills
• To complete all other tasks as assigned.
• Basic clerical/administrative skills
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one.
• Excellent organizational and communication skills

Vaccines are a proven, safe and powerful weapon in our battle against COVID-19. Now that vaccines are widely available and recognizing that many of our staff are already vaccinated, vaccination will be a condition of employment for new hires, except when impossible due to legitimate, established exceptions. The vaccine must be a two-dose COVID-19 vaccination series approved by Health Canada. This is one more important step to protect both our residents and staff as we continue to battle this deadly virus.

Revera is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.