Project Management Specialist Jobs

Project Management Specialist, Marketing & Communications

Full Time • Marketing & Communications

ABOUT US:

Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope and trust. Our community comes from all walks of life, and so do we.

Through our programs, we work to empower people, from meeting their own basic daily needs to having sustainable livelihoods, secure housing, feeling hope for the future and making plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced, dedicated team that works together to realize our vision.

ABOUT THE ROLE:

Bissell Centre is looking for an individual to perform the administrative functions necessary to manage multiple projects from start to completion. The Project Management Specialist, Marketing & Communications will plan, organize, coordinate proactively, and execute activities associated with Bissell Centre’s marketing and communication initiatives. The ideal candidate is passionate about efficiency and organization with a proven track record for managing a portfolio of projects in a fast-paced environment.

We’re looking for someone who is an innovative problem-solver and will support the team during every stage of the project. Our highly collaborative marketing team moves fast on executing new campaigns and ideas. We try out new ideas constantly, learn from them and execute them again. The Project Management Specialist will be a "remover of blocks" so team members and independent contractors can perform their tasks without delays or lack of creative assets. This role will be critical in the successful completion of all projects and campaigns undertaken by the team.

The ideal candidate will be a collaborative, well-rounded professional with experience in project management tools and practices. They will be passionate about keeping every project moving forward on schedule while utilizing solutions to keep the team properly organized and resourced as they manage marketing and communication tasks of varying sizes, including website development, content creation and strategy work.

Job type: Permanent, Full-time

WHAT YOU BRING TO THE ROLE:

Marketing & Communications

Working closely with the Director, Marketing & Communications, develop, implement, and evaluate marketing & communication campaign execution plans in collaboration with team members and Program Managers.

As a strong team player, the Project Management Specialist will collaborate with the team to ensure they are aware of deliverable deadlines.

The Project Management Specialist will:

• Oversee updating & prioritizing tasks across all Marketing & Communications team (ensure team are reviewing and updating).
• Communicate information about all aspects of program activity to ensure the Director, Marketing & Communication, is well-informed of developments within the department.
• Within the delegated parameters allocate resources, triage current tasks, and prioritize new tasks using project management software, including timeline and milestone development, scheduling, budget/expense oversight, and file management.
• Track timelines and milestones across all Marketing & Communication projects.
• Act as stakeholder liaison by providing regular project updates and capturing new priorities to keep close communication with our internal and external stakeholders.
• Create interdepartmental collaboration by working with other program managers and staff members thus ensuring deliverables are being met on time and on budget.
• Maintain process templates.
• Support the team in implementing new projects, including content generation and proofreading, and other administrative tasks as needed
• In collaboration with the Marketing & Communications team establish and monitor metrics to track the effectiveness of various projects and campaigns. Monitor and evaluate program delivery and quality on an ongoing basis.
• Support the Director, Marketing & Communications in developing and implementing an annual operational plan to ensure the team is on track with the marketing & communications strategy and business plan, including goals, objectives, timelines, and budget.
• Use their strong network of contractors and in consultation with the Director build and source the right person for unique marketing and communication project asks.
• Prepare project documentation, including scopes, work-back schedules, project plans and status reports. Facilitate team meetings as required, including daily stand-ups.

Financial

Support the Director, Marketing & Communications, in developing the annual Marketing & Communications budget.

Track and report the monthly budget to the Director, Marketing & Communications.

General

Maintain strong working relations with other teams and programs within Bissell and conduct regular meetings with other Managers/Team members to understand departmental/ program and organization needs and how Marketing & Communications can support them.

As part of the Bissell community, participate in cross-organization initiatives, including safety walks, events, committees, etc.

QUALIFICATIONS

You must have:

• 3+ years of experience in project management and understanding the foundational principles of project and resource management, including scoping, scheduling, budgeting, resourcing, and forecasting.
• Experience in a Not-for-Profit sector is preferred
• Post-secondary degree in communications, marketing, or related field.

Assets for the Role:

• Interpersonal and relationship-building skills
• Intervention record check
• Advanced communication skills, both written and verbal
• Criminal record check
• Proven change management skills
• Entrepreneurial and self-motivated spirit
• Screening requirements
• Software usage proficiency such as MS Office, project management platforms such as Asana or Teamwork etc.
• Organizational and project management skills
• Sector knowledge is an asset

Training Requirements

• Conflict into Calm
• Conflict Into Calm Training must be completed during the first six months of employment.
• Naloxone Training

Other required training may be identified as required.

HOW TO APPLY

Interested candidates are invited to submit their resume and cover letter to:

Nivedita Kunjur

Director, Marketing & Communications

Email: [email protected]

Application deadline:Will remain open until a suitable candidate is found.

We thank all applicants for their interest. However, only candidates selected for an interview will be contacted.

As the COVID-19 pandemic evolves, Bissell Centre continues to take action to protect persons served and staff. Strategies related to Bissell Centre’s response to COVID-19 are driven by the guiding principle of taking all reasonable precautions and measures to protect the health and safety of both persons served and staff. In keeping with this intended purpose, COVID-19 complete vaccination is a condition of employment for new hires, except due to legitimate, established exceptions.

Bissell Centre is an equal opportunity employer that is committed to diversity within our community and welcomes applications from all qualified individuals regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability. Bissell Centre is committed to the principle of equal employment opportunity for all employees, in accordance with provincially and federally legislated protected grounds.