Project Assistant Jobs

Document Processor/Editor (Project Assistant)

OUR PURPOSE

To unlock a sustainable future, we apply our combined expertise to create a positive impact for the planet and future generations.

At Matrix Solutions we collaborate across services, disciplines, and geographies to solve environmental challenges together – motivated to do better for our clients, each other, and the communities where we live and work. We deliver responsive, locally connected, and scalable solutions to help our clients achieve their ambitious goals for a more sustainable and resilient future.

WHO WE ARE

One of Canada’s leading providers of environmental consulting and engineering services. With a proud history of nearly 40 years delivering innovative, pragmatic, and sustainable solutions for public and private sector clients. Matrix is a proud part of Montrose Environmental Group, with a network of teammates across 90+ locations around the world.

WHAT WE DO

We partner with clients and communities to solve challenges. It’s our job to unlock solutions that shape a resilient future where our clients, people, communities, and environment thrive.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

Our team is made up of diverse people working collaboratively towards common goals. We value the contributions and perspectives of all employees and are committed to equity and diversity initiatives to create a feeling of belonging for all of our people. When we are inclusive and diverse in a way that reflects the broader world we serve, we are able to draw from a wider community of excellence within the regions we operate.

Are you looking to…

• Edit and format documents, making them presentable for internal and external clients
• Have autonomy and the opportunity to interact and work with a community of technical experts from other Matrix regions
• Join a well-respected environmental consulting company
• Create templates and style sheets to meet and maintain the Matrix brand
• Work in a fast-paced, collaborative environment

As a Project Assistant you will join our Calgary, Alberta office as part of our Document Services team. The successful applicant will be involved in a broad range of projects with responsibilities as follows:

• Proofread, copy edit, format, compile, and deliver technical documents including proposals, work plans, letter reports, formal reports, and corporate documents
• Manage and meet deadlines of a high-volume workload
• Flexible availability for extra hours/overtime to support team goals and ensure project success
• Update Matrix and client project systems and databases (e.g., Workload Management System)
• Prepare custom templates and style sheets to meet clients’ and Matrix’s standards
• Maintain accurate and up‑to‑date project files
• Build relationships with the team
• Print and bind documents
• Prepare CDs, USBs flash drives, or upload documents to extranet sites or client systems.
• Active participation in maintaining Matrix’s strong safety culture, prioritizing Health & Safety in planning for projects
• Support multiple team members and projects with document processing needs
• Maintain active communication with authors, project managers, and technical personnel

What We Are Looking For

• Excellent organizational, file and time management skills to effectively meet multiple deadlines
• Advanced-level skills in Microsoft Word and intermediate-level skills in Microsoft Excel, PowerPoint, and Adobe Acrobat
• Degree, Certificate or Diploma in English, Communications, Journalism, or a related field is preferred
• Previous experience editing documents such as formal reports, letter reports, proposals, and work plans
• Exceptional attention to detail following company standards and pride in producing quality work
• Outstanding communication skills including proofreading, and copy editing (grammar, spelling, punctuation, composition)

The following would be considered an asset:

• Knowledge of Visio or MS Project
• Experience in a consulting engineering environment
• Interest in project coordination

Why Choose Matrix

At Matrix you will be part of an amazing community of collaborative people who live our purpose and values and bring industry-leading technical expertise to their work every day. We offer a comprehensive compensation package, which includes RRSP matching, vacation + ‘Me’ days, and profit sharing. We are also committed to flexible work hours and schedules, team-based work, and cross-training opportunities.

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Are you the one we're looking for? Please apply to us directly. As a note, we are not accepting third party agency applicants at this time.

Matrix is committed to providing a safe and productive work environment and to promoting the health, safety and well-being of our employees. In keeping with our Health & Safety Policy, individuals in safety sensitive positions are subject to pre-employment, pre-access (and in some client cases, random) alcohol & drug testing as well as drivers abstract reviews.

Applicants must have legal authorization to work in Canada with no restrictions.

We welcome and promote diversity and inclusion in our workplace and encourage applications from all qualified individuals. Matrix provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources directly.

Please follow us on LinkedIn (@Matrix Solutions Inc.) for ongoing updates about our people and business.

For more information about Matrix Solutions, please visit www.matrix-solutions.com and don’t forget to our bookmark our careers page.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.