Project Assistant Jobs

Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
The Project Assistant is responsible for assisting with all accounting related duties of the site teams. This includes processing vendor invoices, preparing legal documents, contacting clients for payments and many other accounting related duties. The successful candidate will work closely with both the site team and our Controllers Department to ensure all invoices are submitted and paid on time along with a variety of other duties.
This position is based in Edmonton, AB.
Responsibilities

• Review incoming supplier and subcontractor invoices for accuracy and coding.
• Assist with preparation and distribution of reports as required.
• Other duties as required, including regular front desk reception relief coverage and vacation coverage for other Administration staff.
• Provide other administrative support by operations staff and project teams.
• Process supplier and subcontractor invoices and purchase orders into Viewpoint Accounting System.
• Prepare subcontract documents and collect and update subcontract documents as required.
• Prepare and distribute meeting minutes for various meetings.
• Create and maintain project files.
• Prepare and collect monthly client billings (accounts receivable).
• Prepare and distribute documentation to subcontractors, clients and architects as required by project teams. This may include documents such as shop drawings, change orders, requests for pricing, request for information, etc.
• Correspond with clients and subcontractors via email and phone.

What We Are Looking For

• Ability to manage a large volume of work and can consistently meet deadlines while ensuring high attention to detail and accuracy
• Experience working in the construction industry considered an asset
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail
• Experience with Viewpoint Accounting System would be considered an asset
• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Ability to forge, grow and maintain positive relationships with multiple groups
• Excellent communications skills, customer service oriented and a team player
• Intermediate level computer skills, including Microsoft Office
• Strong written and oral communication skills

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.