Program Coordinator Jobs

Program Coordinator - Competition No. S113151109D1 Careers > VP (External Relations) > Admin, Financial, Research > S113151109D1 Program CoordinatorVER Development & Alumni Rel. Competition No. - S113151109D1 Posting Date - Jun 22, 2023 Closing Date - Jul 07, 2023 Position Type - Full Time - Operating Funded Salary Range - $51,055 to $69,342 per year Grade - 08 Hours - 35
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .
Location - North Campus and Enterprise Square
Working for the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.
Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.
Department Summary
Ideas. Talent. Purpose.
At the University of Alberta, we begin with people – people with ideas, talent, and purpose. Every generation is called upon to build a university poised to tackle the challenges of today and tomorrow. The University of Alberta meets those challenges grounded by our roots — yet spurred forward by our profound responsibility to seek truth, solve problems and shape a future unhampered by fixed tradition.
We seek out challenges so we can create change. We question and test the status quo and then innovate on it. We collaborate and integrate. We overcome barriers so our ideas can collide and grow.
And, together, we create new purpose.
A career in Development at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world.
Position Summary
We are hiring a Program Coordinator that will support Faculty Development. This position is part of a team of Program Coordinators in Advancement Services that act as partners to their assigned unit by working with the Director of the assigned unit to provide comprehensive program services to the unit, and its members. They will provide expertise in the areas of data analysis, campaign planning implementation, project management, monitoring, advising, reporting and resolving operational, strategic and planning activities related to Development. This position works independently and collaboratively, requiring excellent judgment, common sense and an ability to work under very challenging time constraints due to the many and varied priorities within Development.
Duties

• Coordinates program functions, ensuring briefing notes and binders, background dossiers, speaking notes, agendas and consultation on strategic approaches to issues is prepared for meetings, events, and other engagements.
• Leads all program logistics for committees, special meetings, seminars, in-house training and other events.
• Coordinates and arranges meetings for programs that may include donors, administrative leaders, academic leaders and other stakeholders.
• Researches, collects and analyzes data and information regularly and uses it to create reports for advising, analysis, reporting, gift documentation and other program management and delivery requirements.
• Screens, processes and replies to incoming requests and correspondence for the program.
• Proactively ensures the completion, delivery and follow-up of activities/tasks associated with multiple units or the Director’s projects.
• Manages implementation of donor marketing and solicitation programs including implements the program schedule, edits copy, drafts invitations, creates supporting material.
• Organize Faculty Development’s participation and strategy in fundraising campaigns, which will involve the development and coordination of both institutional and faculty/unit-based campaign projects.
• Completes program services and activities efficiently and accurately, including (but not limited to) administrative functions that support the program. Follows up with fundraisers to ensure contact reports, proposals, agreement system matters and other metrics are updated in various systems on time.

Minimum Qualifications

• Ability to analyze data and use technology to gather, interpret, and organize data and results.
• Strong problem solving and critical thinking skills.
• Ability to communicate with diplomacy and tact.
• Ability to work with many different levels of staff and to thrive in a complex, fast-paced, high volume environment.
• Project management experience in a deadline-oriented environment.
• Demonstrated high ethical standards of behavior, sound judgment, thoughtfulness, respect for confidential information, and exceptional attention to detail.
• Post-secondary degree or diploma required with a minimum of 5 years professional experience.

Preferred Qualifications

• Experience with Advance or other donor data management system is preferred.
• Preference will be provided to individuals with experience working in a fundraising environment, supporting complex and varied areas of development.

How to Apply
Apply Online
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.