Procurement Officer Jobs

PRIMARY FUNCTION:

The BCNET Procurement Officer is responsible for managing procurement activities including tender development, evaluation, contract generation and management while ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with BCNET's standard practices, conflict of interest policy, related trade agreements and municipal, provincial, and federal laws.

The Procurement Officer works with the BCNET staff, members, and vendors.

JOB DUTIES AND TASKS:

The Procurement Officer's main areas of responsibility include:

• Generation of contracts.
• Providing expertise and guidance to staff engaged in supply management activities.
• Development, analysis, evaluation of tender documentation.
• Support vendor relationships.
• Participates in the planning of procurement of goods and services for BCNET and its members.

Oversees procurement of goods and services:

• Ensures that all procurements are in compliance with regulations, laws and related procurement practices in accordance with BCNET Procurement Policy and Procedures and practices.

• Promotes and adopts sustainable supply chain concepts where appropriate.

• Reviews and monitors contracts to ensure compliance.

• Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Quotes, Request for Information).

• Evaluates tender and award documentation with respect to the developed evaluation criteria.

• Group under consistent to BCNET Procurement Services terms of reference.
• Responsible for awarding a contract with consensus from BCNET management and the relevant working

• Analyzes current procurement activities and recommends improvement through more efficient
• Procurement methods, quantity discounts, standardization, value analysis and cooperative procurement.

• Responsible for contributing to the planning of various collaborative procurement activities.

Provides procurement guidance and assistance:

• Provides guidance and assistance to BCNET staff and committees in all aspects of procurement, including the interpretation of related policies and procedures.

• Coordinates and resolves problems with suppliers.

• Demonstrates the procurement function as an effective resource for addressing the need for shared solutions across BCNET member institutions.

• Proactively implements best practices, such as templates and file management.

• Prepares bids for issuance including writing tenders, receives bids from vendors and prepares bid synopses for internal client departments.

• Monitors compliance with Purchasing policies and procedures.

Records and Document Management:

• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up.

• Assists in the preparation of procurement related reports.

• Responsible for ensuring that assigned tender activities are acted upon and completed within the agreed timelines.

• Responsible for contributing to and tracking cost savings/negotiated savings as Key Performance Indicators (KPI) on all procurements.

Vendor Management:

• Promotes and develops contacts with external suppliers to establish new sources of supply.

• Coordinates and/or conducts interviews and meetings with current suppliers to improve levels of customer services.

• Collects and reports statistics to measure commodity and/or supplier performance.

Travel as necessary for business, to member institutions and their communities.

QUALIFICATIONS

• University degree in a relevant discipline, or an acceptable combination of education, training, and experience.

• SCMP Designation, Certificate in Purchasing, Diploma in Supply Management or related training would be considered an asset:

• Minimum of five-years experience or the equivalent combination of education and experience.

• Public sector and/or post-secondary education purchasing experience is an asset.

SKILLS

• Excellent interpersonal and communication skills (written and oral).

• Excellent negotiating and problem-solving skills.

• Excellent project management skills.

• Ability to communicate effectively and persuasively with team members, collaborators, and clients, with sensitivity to the level of technical communication appropriate to the task and audience.

• Ability to work effectively while managing multiple tasks.

• Ability to understand and apply policies, procedures, and instructions.

• Ability to analyze and resolve problems, identifying key information and all relevant issues.

• Ability to maintain accuracy and attention to detail.

• Ability to communicate effectively verbally and in writing.

ABOUT BCNET: (http://www.bc.net/)

At BCNET, we foster a culture of inclusion, where everyone is welcomed and valued.

We embrace equity, diversity, and inclusion as a source of our strength, where everyone contributes and thrives.

BCNET is one of the leading shared services organisations in research and education networks. We offer technology services and solutions enabling world class research and education anywhere in British Columbia by harnessing the collaborative spirit of our members.

As a not-for-profit shared services organization, we continuously engage with our stakeholders to explore, develop, and deliver solutions that meet the evolving needs of our members.

We offer an excellent compensation package including competitive salary, and a complete range of benefits including defined benefit pension plan, healthcare coverage and wellness allowance. Our work environment is diverse, collegial, and entrepreneurial.

HOW TO APPLY:

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Please submit your application (Resume + Cover Letter) by 4PM PT, May 30, 2023.

Many thanks to all applicants, however only the shortlisted candidates will be contacted.