Procurement Officer Jobs

PROCUREMENT OFFICER

WHO WE ARE

School District 44 North Vancouver is a school district in the Canadian province of British Columbia. The district is located immediately north of the city of Vancouver, across the Burrard Inlet. SD44 includes the municipalities of the City of North Vancouver and the District of North Vancouver.From coastal beaches to mountain forests, North Vancouver School District – “the natural place to learn” – provides world-class instruction and a rich diversity of engaging programs to inspire success for every student.Our 25 elementary and 7secondary schools, 2600 staff and 16,000 students offer a safe and nurturing environment based on trust, respect, responsibility and collaboration. Shared values set the tone for how we relate to one another in pursuing common goals, assisting us in demonstrating consistent and fair leadership, and guiding us to work collaboratively and productively to realize our vision and are present throughout our strategic objectives. We are looking for enthusiastic and positive individuals to learn, share and grow with us in “the natural place to work”.

THE ROLE

Procurement touches a significant number of staff and students across the entire school district. The vision for Procurement in SD44 is to have efficient and effective procurement processes, tools and services and to provide strategic value added services across the school district.

Reporting to the Procurement Manager, the Procurement Officer is responsible for managing procurement activities for the School District, ensuring efficiency, quality and cost effectiveness in accordance with School Districts standard practices and all municipal, provincial and federal laws.

The Procurement Officer works independently and proactively and reports to the Procurement Manager to support Departments and Schools. The responsibilities of the Procurement Officer are managing the requisition, ordering and tendering processes; strategic procurement of goods, equipment and services supporting supplier relationships; providing expertise and guidance to staff engaged in procurement activities.

1. Procurement of Goods and Services

• Ensures that all procurement is in compliance with regulations, laws, and related procurement practices and in accordance with the school districts standard practices.
• Responsible for communicating and coordinating award of contracts with consensus from evaluation panels.
• Responsible for assuring all pertinent data is captured in the ERP system and the supply of information and supplier files are up to date with the proper regulatory requirements.
• Reviews tender and award documentation with respect to the evaluation criteria.
• Source, analyze requests, and make strategic decisions about quotes from suppliers for goods / services or communicate and coordinate design change procurement activities to existing infrastructure. Complete comparison of suppliers for sourcing decisions.
• Reviews, monitors and processes purchase requests.Responsible for reviewing and analyzing requisitions, creating and managing the purchase order process for all goods and services.
• Assists staff with following purchasing procedures, following up on their orders to ensure that deliveries are timely.
• Provides sourcing and contracting activities utilizing standard tendering templates (Request for Proposals, Request for Supplier Qualifications, Request for Tenders, and Request for Quotations).

2. Procurement Guidance and Assistance Provided to Customers

• Coordinates, resolves internal, and supplier related queries.
• Works with staff to educate them on the correct and appropriate Requisition-to-Pay programs, processes and services, escalating issues to the Procurement Manager as/when appropriate.
• Provides procurement guidance and assistance to staff, including the interpretation of Procurement policies and procedures.

3. Records and Document Management

• Responsible for ensuring that Certificates of Insurance and Police Clearance Certificates are current and managed appropriately.
• Assists in the preparation of procurement reports.
• Responsible for contributing to and tracking cost savings negotiated on all procurements.
• Responsible for ensuring assigned tender activities are completed within targeted timeframes.
• Responsible for ensuring award documents including, contracts, are stored appropriately in accordance with regulations, laws and standard practise.

4. Supplier Development and Maintenance

• Collects and reports statistics to measure commodity and/or supplier performance.
• Coordinates and/or conducts interviews with current suppliers to improve levels of customer services.
• Promotes and develops contact with external suppliers to establish new sources of supply.

5. Leadership and Mentorship

• Analyzes current procurement activities and recommends improvement through more efficient procurement methods, volume discounts, standardization, value analysis and strategic procurement.
• Reports on lessons learned to the Procurement Manager.

WHAT WE OFFER

Competitive salary and a comprehensive benefits package including extended health and dental benefits, life insurance, and enrolment in the Municipal Pension Plan.

WHAT WE REQUIRE

Preferred Qualifications

Purchasing Management Association of Canada designation or training is an asset.

SCMP Designation, Certificate in Purchasing or Diploma in Supply Management.

Minimum of three years of related experience or the equivalent combination of education and experience.

Knowledge and experience with an Enterprise Resource Planning (ERP) system. Public sector (School District) purchasing experience is an asset.

Ability to understand and apply policies, procedures, and instructions.

Ability to analyze problems, identify key information and issues, and effectively resolve.

Ability to maintain accuracy and attention to detail.

Ability to communicate effectively verbally and in writing.

Ability to function independently and as part of a team.

Ability to manage a large volume of conflicting work demands.

All candidates must be legally eligible to work in Canada during the duration of their employment and will be required to submit to a BC Ministry Criminal Record Check and a local Police Criminal Record Check as a condition of employment.

TO APPLY TO THIS POSTING

Email your resume to [email protected]

** The North Vancouver School District values the time you have taken to submit your application; however, only those applicants selected to move forward will be contacted.**

We value the opportunity to learn, share and grow on the traditional territory of the Coast Salish people, specifically the Skwxwú7mesh Nation and Tsleil-Waututh Nation.