Payroll Manager - 12 Month Contract/Acting

Payroll Manager – 12 Month Contract/Acting

Rank 7

Scarborough, ON

Toyota Canada Inc. (TCI) is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

What Sets Us Apart?

A focus on People, Passion for Toyota, Innovation and Make Things Better has made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

Job Summary

Toyota Canada currently has an exciting opportunity for a Payroll Manager. This position is a 12-month contract/acting opportunity and will report to the Director, Human Resources. The selected candidate will be responsible for leading and supporting the payroll team in delivering high-quality payroll services/functions, ensuring accurate and timely processing of employee pay; overseeing and directing payroll procedures; ensuring compliance with relevant laws, internal policies and tax obligations; collaborating with internal and external stakeholders; and resolving payroll-related issues.

We are looking for an individual who is experienced in payroll administration, with a deep understanding of payroll regulations and a focus on maintaining compliance, staying current with regulations and best practices ensuring employees are paid accurately and on time. Additionally, we value qualities such as respect for people, integrity, accountability, collaboration, and leading with courage.

What We’ll Bring:

• Paid holiday shutdown and competitive paid time off benefits
• Associate vehicle discount program
• Great company culture – Respect for people and continuous improvement is at our core
• A hybrid work environment
• Professional growth and development programs to help advance your career
• Health and dental benefits effective immediately
• Summer Hours – condensed work week during the summer
• A work environment built on teamwork, flexibility and respect

What You’ll Be Doing:

• Administer and manage pension plans including processing and reporting requirements
• Utilize payroll expertise to help assess the current state of the payroll function and to develop a plan to transform and modernize the payroll function, including the development of SOPs, and lead execution of this plan
• Liaise with auditors and manage payroll tax audits
• Manage the year-end processes including the calculation of pension adjustments, taxable benefits, preparation of T4/T4A slips and required filing within CRA deadlines.
• Oversee short to mid-term execution of functional strategy and operational direction for the payroll department
• Ensure compliance with applicable federal and provincial legislation and required reporting
• Execute other responsibilities as required
• Provide leadership and guidance to ensure accurate, transparent, efficient and timely execution of payroll for over 750 employees in various pay groups/legal entities
• Provide effective and continuous performance feedback along with coaching and counselling to payroll team of 2 full-time and 1 contract associate
• Liaison with cross-functional stakeholders, external partners and government agencies to ensure payroll services are delivered at best practice standards
• Identify and implement continuous improvement opportunities
• Manage expatriate payroll processes
• Coordinate timekeeping and payroll systems
• Oversee the year-end process, ensure that all income tax and government remittances are prepared accurately and timely
• Facilitate the accounting processes pertaining to payroll (i.e. required manual journal entries, reconciliations etc.) by providing required source information to Finance colleagues
• Process and manage full-cycle payroll for all salaried and hourly employees across a varied workforce
• Lead and work alongside a team of dedicated payroll professionals to process pay for all TCI associates
• Investigate, resolve and manage all payroll-related inquiries from employees and other stakeholders within established guidelines for resolution
• Foster a business partnership approach and provide unparalleled service to internal clients

What You’ll Bring:

• Excellent understanding of multi -Provincial & multi-jurisdictional payroll and taxes
• Proven conflict resolution skills and the ability to support a culture of trust, collaboration and engagement
• Familiarity with payroll software/HRIS (e.g., SAP, ADP, UKG, Workday) and MS Office with a strong proficiency in Excel
• Ability to effectively manage multiple priorities and meet strict deadlines
• Strong relationship building, listening, negotiation and influencing skills
• Current knowledge of payroll procedures and related laws, employment laws and best practices across Canada
• Ability to work with a high level of confidentiality and integrity
• Experience with implementing a time management system is an asset
• Certified Payroll Manager certification (CPM) is preferred
• Bachelor’s degree in business administration/Accounting/Human Resources/related discipline or equivalent work experience
• Minimum of 5 years of experience as a payroll manager
• Outstanding communication skills (written and verbal); ability to communicate effectively with all levels of the organization
• Excellent organizational, time management, strategic thinking, research/analysis skills and attention to detail

What You Should Know:

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law.