Paralegal, Professional Medical Corporations (12 Month Contract) (College Of Physicians And Surgeons Of Bc)

Position Summary

The Health Professions Act (HPA) grants the College Board jurisdiction to authorize a corporation to operate as a health profession corporation. Only a health profession corporation holding a valid permit issued by the College Board may provide health profession services to the public as a business.

Reporting to the legal counsel, the paralegal, professional medical corporations (PMC), is responsible for the day-to-day operations and functions relating to the oversight of professional medical corporations which includes reviewing and processing applications to establish a new corporation, renewing applications for an existing corporation permit, making changes to an existing corporation and reviewing applications for moving a corporation to BC.

Duties And Responsibilities

Duties include but are not limited to the following:

Application management of all PMC applications and renewals

• Perform file management, including file opening, updating and maintaining paper and digital records
• Review and approve professional medical corporation applications in accordance with the HPA and College Bylaws (including pre- and post-documentation, and the preparation, finalization and delivery of appropriate Board consents, continuations, change of name of existing medical corporation, amalgamations, repurposing of non-medical corporations, shareholder joining, restorations, reactivations, inactivations and reorganizations)
• Perform database entry, manage applicable fee entries, payments and adjustments, prepare electronic receipts and process refunds as necessary
• Communicate with registrants, legal professionals and other stakeholders regarding College processes and requirements for professional medical corporation applications

Administration

• Generate statistical reports for the Board
• Work independently and collaboratively with the legal counsel, and other department staff
• Collaborate with the communications and public affairs department to manage and update the College website to ensure that pertinent information is effectively disseminated
• Perform such other tasks as assigned by legal counsel and the deputy registrar, legal
• Accurately track various matters for follow up and further action, manage a bring-forward system and send letters enclosed with relevant documents to registrants and/or their legal counsel accordingly
• Revise and develop workflow and procedure manual
• Communicate with external parties, including registrants, legal counsel and outside agencies including, BC registries and online services
• Review and triage incoming correspondence to determine next steps and file priority

Supervision

• Assign or delegate tasks as appropriate and monitor performance
• Undertake regular team meetings with staff
• Provide supervision, support, training, mentoring and oversight to staff members as appropriate
• Promote teamwork and share appropriate information with staff in a timely manner

Records Management

• Sort, classify, and file records generated for integration into an electronic or paper-based filing system
• Conduct an annual review and cull closed files in preparation for long-term off-site storage according to the College’s retention and destruction policy

Skills And Qualifications

Required skills and qualifications include the following:

• Thorough, meticulous and detail-oriented
• Team oriented and ability to work collegially
• Excellent interpersonal and communication skills, both written and verbal
• Able to maintain a focus on the timely performance of duties in a positive, client-focused manner
• Paralegal certificate (preferred)
• Bachelors degree
• Ability to work independently with minimal supervision
• Ability to manage several files concurrently, strong sense of organization and prioritization
• Ability to maintain a calm demeanor during busy or stressful times
• Working knowledge of applications including Microsoft Office, Outlook, Teams, Word, Excel, SharePoint and Adobe Reader
• Excellent editing and proofreading skills
• Minimum of four years of corporate paralegal experience working on corporate law matters
• Strong understanding of the British Columbia Business Corporations Act an asset
• Demonstrate sound judgment when dealing with sensitive and confidential information with ability to identify when to escalate matters to the legal counsel
• Ability to exercise tact and discretion when handling sensitive and/or confidential matters

The compensation range for this position is $65,344 (minimum) - $81,860 (midpoint) - $98,016 (maximum). The midpoint of the range represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

How To Apply

All applications for this position must be submitted via the College website:

https://can231.dayforcehcm.com/CandidatePortal/en-US/cpsbc/Posting/View/26

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.

Value