Office Services Clerk (On-Site)

Fasken is a leading international business law and litigation firm. With over 800 lawyers, we have offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

Office Services Clerk - Calgary, AB (On-Site)

Job Summary

The Office Services Clerk is responsible for providing clerical and administrative support in  order to ensure efficiency and effectiveness within the office. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. This role will be on-site in the Calgary office and will not be eligible for hybrid or remote working arrangements.

Hours of work are from 9:00 a.m. to 5:00 p.m. Monday through Friday. Occasional pre-authorized overtime may be required to meet business needs. During upcoming office renovations in 2023, some additional evenings and weekends support may be required.

This position is open to receive applicants interested in Full-Time, Short-Term Contracts or Full-Time, Permanent Opportunities.

To us, success means:

• Strong team player mentality
• Excellent organizational and problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision.
• Being organized, with high attention to detail and accuracy when completing tasks.
• Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Positive, hard-working mentality.
• Being proactive and taking initiative in anticipation of next steps.

Primary Responsibilities

• Office packing, cleaning, organizing and logistics support for ad hoc office moves as required;
• Receives and delivers printed faxes in a timely manner;
• Actively monitor kitchens on all floors throughout the day to ensure a full stock of firm provided amenities, maintaining tidiness and ensuring pristine cleanliness;
• Keeping office supply room tidy and fully stocked;
• Processing of Canada Post and internal mail daily;
• Assisting with boardroom bookings and catering orders;
• Maintains order and organizes shelving in the library;
• Performs other clerical duties, as assigned.
• Provides reception relief for receptionist daily and full coverage for vacations, sick days and other days off;
• Routinely emptying recycling bins at workstations and offices;
• Ensuring boardroom set up and maintenance for meetings;
• Organizes, manages and assists with photocopying jobs and other administrative requests;
• Ensures that work stations/offices for new hires are stocked with supplies and cleaned from the previous incumbent;

Required Knowledge and Experience

• Experience in a professional services environment is considered an asset;
• Completion of High School Diploma;
• Experience in a customer service driven environment is considered an asset.
• Knowledge of computer software including MS Word, Outlook and Excel.
• Knowledge of operation and basic maintenance of major office equipment including photocopier, fax machine, postage machine, colour printer and cerloxing procedures;

Supervisor

• This role reports to the Manager, Human Resources with a team oversight from the Facilities Team Lead.

What we offer:

Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued.  In a permanent, full time position, we offer the following:

Please note, not all listed benefits will be offered if a short-term contract employment is secured.

• A competitive salary and discretionary bonus program
• Personal days
• Employee referral program
• Employee and family assistance program (EFAP)
• Wellness Subsidy and educational reimbursement
• Short and long term disability insurance
• Maternity/parental leave top up
• Group retirement savings plan with matching contributions
• Transportation monthly subsidy
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Paid vacation and sick days
• Opportunities to give back to your community through Firm initiatives

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Your Application

The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package.

Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com. Please indicate in your application if you are interested in short or long term opportunities. Part-time opportunities are not available at this time.

We thank all candidates for applying, however, only qualified applicants will be contacted for an interview.

NO AGENCIES, PLEASE