Jr. Office Administrator / Full-Time (Remote)

We are looking to immediately fill this full-time position of Office Administrator for our Civil Division. An Office Administrator is responsible for providing day-to-day administrative support and project assistance to ensure the efficient operation of the office.

Your Impact:

• Assists with ordering computers, accessories, supplies, and business cards for office employees
• Aids with new hire onboarding, this includes working with IT on all required new hire equipment along with a collection of IT equipment for employees exiting the company
• Draft meeting notes of group staff meetings on a weekly basis
• Coordinates safety and compliance programs for the office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits
• Maintains the inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed
• Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building access keys
• Other duties as required by business needs
• Coordinate onsite training events with outside vendors and online webinars, as directed
• May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis
• May be assigned to serve as the on-site point of contact for coordination of IT issues with the Support team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance, and responding to Support emails for additional information
• May be assigned to assist with our fleet management to ensure proper maintenance of the trucks.
• May assist with processing Accounts Payable and Sub queue invoices for the office
• Serves as the receptionist answers incoming calls to the Civil group, and welcomes guests as assigned

What We Offer:

• Fitness Reimbursements
• Paid time off
• Career and growth opportunity
• Health insurance
• Competitive salary and benefits:
  • Health insurance
  • Paid time off
  • Life & Disability insurance
  • Retirement contributions
  • Parental leave
  • Bonus Pay
  • Volunteering PTO
  • Fitness Reimbursements
  • Other
• Bonus Pay
• Retirement contributions
• Work in a highly motivated team of professionals
• Life & Disability insurance
• Volunteering PTO
• Other
• Parental leave