Internship – Finance Branch Jobs

The Finance Branch (FIN) is one of ICAO’s supporting administrative functions. The responsibilities of the Finance Branch are the development and application of budgetary, accounting and financial policies and procedures; the efficient financial management of the approved budget in accordance with the Financial Rules and Regulations; and execution of the Assembly and Council directives. Assembly and Council directives includes, but is not limited to, the development of budget estimates for Council and Assembly consideration; the scale of assessment of the Member States' contributions and, the issuance and control of allotments. The Finance Branch centrally manages the banking and investment activities of the Organization's funds, and administers the payroll of all Headquarters and Regional Offices for both Professional and General Service staff. The Finance Branch is headed by Chief, Finance Branch (C/FIN) who serves as Secretary of the Finance Committee (FIC). As Principal Financial Officer of the Organization certifies all ICAO financial statements.

Under the guidance of Chief, Finance Branch, the Accounting Services Section (ASV) of the Finance Branch is responsible for the development of accounting systems, formulation of accounting policies and procedures, maintenance of the accounts of various funds; maintenance of accounts for the Technical Co-operation Programme (TCP), consisting of projects under United Nations Development Programme (UNDP), Trust Funds, multiple agreements under the ICAO Civil Aviation Purchasing Service (CAPS), Management Service Agreements (MSAs) and related funds; the preparation of periodic and year-end financial statements for all accounts; the calculation of scales of assessment on Contracting States; the recording of payments and monitoring of status of assessments from Contracting States, including regional civil aviation bodies; the preparation of working papers for the Finance Committee (FIC), Council and Assembly; Treasury functions including investments, payments, banking and the preparation of cash and income projections; the processing of invoices, travel claims, fellowships and other payables, including the review and approval of duly certified invoices and other forms of payments of expenses of the Regular Programme and TCP; the maintenance of accounts for income from sales of publications, reimbursement from regional civil aviation bodies and other collections; and the processing of cash reports from Regional Offices and TC Projects.

The intern will mainly assist the Accounting Services Section within the Finance Branch with various financial tasks and transactions as outlined below. Under the general guidance of the Chief, Accounting Services Section and direct supervision of the head of the unit, the intern will perform one or more of the following functions as per the request:

Functions include: leading, supervising and managing the work and staff of the Technical Quality Assurance & Compliance Unit, leading and overseeing the successful completion of major project milestones such as acceptance tests/factory inspections and commissioning of equipment/systems, providing technical guidance and inputs in project implementation, for the Field Operations Section, carrying out project quality assurance and compliance activities, carrying out internal and external liaison activities: supporting the General Ledger Unit, including the Treasury Office; supporting the Accounts Payable Unit; supporting the Accounts Receivable Unit; and supporting the Travel Claims Unit.

If you have completed or are enrolled in a graduate degree programme (second-level university degree or higher) in a field of study related to Finance and/or Accounting; and are fluent in English, ICAO would like to hear from you!

Deadline for applications: 29 August 2023,11:59 p.m. (Eastern time)