Facility Operations Coordinator Jobs

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

About This Career Opportunity

The Facility Operations Coordinator is located in Ottawa, Ontario and typically reports directly to the Operations Manager. The Facility Operations Coordinator will be responsible for the execution of operations and maintenance contracts for the Facility Management & Operations (FMO) division.

Duties And Responsibilities Include But Are Not Limited To

• Provide monthly client and management reports as per contract and FMO team requirements.
• Provide site coordination and tracking of subcontracted maintenance activities including reporting of any corrective repairs or deficiencies. Escorting of subcontractors onsite as required.
• Communicate with client and other facility occupants to ensure customer satisfaction and enhance our opportunity to secure out of scope extras.
• Assist with execution of subcontracted Additional Work Requests (AWRs) by performing job showings with approved subcontractors, managing RFQ process and award, coordination of awarded projects and tracking of project costs / billing.
• Manages our operations in client facilities for proper safety, comfort, productivity and efficiency to the standards of the contract, Black & McDonald and to the satisfaction of our customer and client.
• Creation and updating of work orders and purchase orders in CMMS system.
• Review, tracking and submission of project documentation including applicable H&S plans, shops drawings and site plans.
• Participate in monthly meetings with clients on operations and invoicing as necessary.
• Other administrative duties as required.
• Tracks, analyzes, and trends project costs.

Competency Requirements

• Continuous Learning
• Problem Solving and Innovation
• Communicates Effectively
• Change Orientation
• Customer Focus
• Holds Self and Others Accountable
• Values and Respects Others
• Teamwork and Collaboration

Education Requirements

• Degree or Diploma in Engineering/Business or a related field is considered an asset

Work Experience Requirements

• 1-3 years’ experience in the construction industry is an asset.

Skills, Abilities, And Other Requirements

• Motivated with the ability to work with strict timelines in a fast-paced team environment
• Basic knowledge of building systems and their operation
• Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management
• Bilingualism (French/English) would be an asset.
• Knowledge of programs such as Microsoft Projects, as well as proficiency in Microsoft Office applications such as Word, Excel, and Outlook

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.