Executive Director, Whistler Adaptive Sports Program

Please note while this job is home-office based, the incumbent should be based in the Sea-to-Sky Corridor (Vancouver could be considered as well).

Reports to: Board of Directors

Position Description

The Executive Director (ED) provides leadership and management of the Whistler Adaptive Sports Program. This includes operations, strategic planning, financial management, sport and program development and human resources.

Major Areas of Responsibility

• Human Resources
• Diversity, Equity, and Inclusion
• Risk Management
• Financial Management
• Administration
• Operations & Program Development
• Organizational Leadership & Community Relations

Primary Objective

• Manage the day-to-day operations of the organization
• Plan, develop, and implement adaptive sports programs for people with physical disabilities, cognitive impairments, and neurodiversity.
• Actively support philanthropic development of the Society
• Manage budgets, monitor, and maintain the financial health of the organization
• Coach, mentor and manage staff
• Communicate and incorporate the organization's vision and core values to internal and external stakeholders

Specific Responsibilities

Organizational Leadership:

• Develop strategic partnerships to increase awareness and financial support
• Serve as liaison with other local, provincial, and National sport and Disability organizations
• Develop and implement operational and strategic plans with the Board
• Develop an inclusive and supportive organizational culture that values collaboration, life-long learning, and innovation
• Provide leadership and expertise to the Board and community in the field of adaptive sports

Operations and Program Development:

• Oversee and provide input into program, camp, and special event planning
• Attend camps, special events and programs.
• Collaborate with the Athlete Coordinator, Equipment and Facilities Lead, coaches, and other staff to identify program priorities, equipment purchases and facilities upgrades
• Work with community partners and venue operators to support WAS programs and services
• Support the development of long-term athlete development plans and related initiatives

Financial Management:

• Manage finances, cash flow, payroll, and benefits
• Work with the Director of Philanthropy to develop and implement the annual fund development plan, identify new opportunities, and develop relationships
• Prepare annual budgets and quarterly financial statements for the Board to review and approve
• Assist with fundraising initiatives including sponsorship and events.

Administration:

• Maintain clear records of all organizational contracts and files including employee-related contracts, community partner agreements, payroll, and bill payments
• Organize administrative packages for board meetings, AGM and support all Committees and Task Forces
• Ensure that processes and policies are in place to maintain accurate record-keeping and financial management

Human Resources:

• Manage staff, conduct regular performance reviews, and oversee hiring and onboarding
• Risk Management:
• Oversee staff training in areas including first aid, equipment usage, and emergency protocols
• Oversee that all Employment Standards, WAS policies and WorksafeBC regulations are maintained
• Oversee organizational risk assessment including emergency and safety planning, insurance, waivers etc

Requirements

Key Competencies

• Dynamic team player who enjoys being the public face of an organization
• Collaborative and creative
• Excellent financial management and organizational skills
• Is familiar with the management and operational side of not-for-profit and/or registered charities
• Passionate about inclusion, adaptive sports, and community development
• Outstanding communication skills that can steer your team in the right direction.
• Has worked in a leadership capacity for a minimum of 5 years
• Demonstrated ability in program management, leadership, people and team development, advocacy, and community relations
• Innovation, dedication, enthusiasm, and energy.
• Superior interpersonal skills, with the ability to interact with Board, staff, athletes, community partners, donors, sponsors, volunteers and community members in a positive and cooperative manner
• Ability to give direction and guidance, enforce policies and regulations, give and receive feedback

Direct reports

• Volunteer and Training Program Manager
• Administrative Assistant
• Bookkeeper
• All WAS Coaches
• Director of Philanthropy

Benefits

Salary range: $70,000 to $80,000 plus benefits, including an extended health and dental plan, three weeks of vacation to start, and a Whistler season's pass. This position is home-office based, serving the Greater Vancouver and Sea to Sky area.

Application deadline: We are accepting rolling applications until the position is filled.

Check status of the search process here: https://www.gerardsearch.com/searches.html

Contact [email protected] for more information.