Executive Assistant To The Vice President Of Research & Development (Vp Of R&D)

About Us:

The team at Vital Bio is expanding and looking to bring onboard an Executive Assistant who is as passionate about organizational excellence as we are about scientific innovation. You'll be joining a dynamic environment where planning, logistics, and operational management intersect with cutting-edge research in medical technology.

Position Overview:

Vital Bio operates at the intersection of technology and science, pushing boundaries at unprecedented rates. In this role, you won't be a mere schedule manager; you'll be an organizational linchpin and a strategic thought partner to the VP of R&D. Working closely with the VP, you'll have the opportunity to contribute high-level solutions and innovations that will positively impact the whole spectrum of Vital Bio's operations.

Responsibilities:

• Strategic Thought Partnership:
• Attend crucial meetings to document notes, action items, and key decisions.
• Logistics & Operational Excellence:
• Talent Acquisition Support:
• Oversee logistics and operational tasks, ensuring alignment with events, trips, and projects.
• Strategic Calendar Management:
• Handle email correspondence with discernment, prioritizing and integrating emails into the week’s objectives.
• Collaborate to optimize the VP of R&D's time and strategic focus.
• In-Meeting Support:
• Advanced Email Management:
• Prepare for meetings by ensuring agendas, required readings, and objectives are clear, as well as compiling materials and dossiers as needed.
• Serve as a sounding board and thought partner, driving solutions to high-level challenges and opportunities.
• Participate in initial candidate screenings.
• Coordinate and align post-meeting action items with both short-term and long-term priorities.
• Curate and manage the VP of R&D's calendar to reflect and align with strategic objectives.
• Assist in the follow-up and closing stages of the hiring process, ensuring all paperwork is prepared and timely.

Required Qualifications:

• Proficiency in Microsoft Office and adaptability to new and multiple software tools.
• Minimum of 5-7 years of experience in executive assistance or similar roles.
• A keen sense of humor—especially an appreciation for puns.
• Must uphold the highest standards of confidentiality.
• While occasional remote work may be possible, this role is primarily based on-site in our Mississauga office, with an expectation of being on-site approximately 90% of the time.
• Adaptability, attention to detail, and the ability to work independently.
• Exceptional organizational and multitasking skills.
• Bachelor's degree or equivalent experience in Business, Administration, or a related field.
• Excellent communication and interpersonal abilities.

Preferred Qualifications:

• Experience contributing to HR initiatives is a plus but not a primary focus for this role.
• Sector Knowledge:
• Familiarity with fast-paced startup environments, especially in HealthTech or MedTech.
• Understanding of healthcare and medical technology industry trends is a plus.
• Startup Experience:
• HR Strategy Support: