Executive Administrator- Hybrid Jobs

Change the future with us.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

Why you’ll love working for Siemens!

• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Opportunities to contribute your innovative ideas and get paid for them!
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Profit sharing available.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Diversity and inclusivity focused.
• Competitive total rewards package.
• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Participate in our celebrations, social events and offsite business events.
• Employee perks and discounts.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2022, Canada’s Top Employers for Young People 2023 and Greater Toronto's Top Employers 2022.

What will you do?

As Executive Administrator, you will provide the highest level of professional services and operational support to three Senior Managers. You're an excellent problem-solver, highly organized, have strong communication skills and the ability to build/manage relationships with internal/external stakeholders.

• Prepare Executive Summaries/Presentations.
• Provide Administrative-Support
• Manage all incoming requests while properly maintaining Customer and Business priorities.
• Handle Personal/Confidential information.
• Manage Calendars, Appointments, E-Mail/Mail.
• Generate internal social media content and wordsmith messages.
• Reconcile Travel & Expense Reports.
• Coordinate Student-Orientation
• Coordinate the preparation and distribution of information in advance of upcoming meetings.
• Support Continuous-Improvement
• Provide administrative support (Virtual and In-Person) with aspects such as, but not limited to travel arrangements, events, meetings, and conferences.

What will you need to succeed?

• Bachelor or Diploma in Business Administration or a relevant field.
• Ability to work under pressure, multi-task, and prioritize.
• Excellent Problem-Solver with a demonstrated ability to research solutions.
• Working knowledge of social media and collaboration tools.
• Ability to operate effectively in a fast-paced environment.
• Exceptional communication skills and experience dealing with Senior Executives.
• Minimum 3 years of experience as Executive Assistant/Coordinator in a corporate setting.
• Advanced working knowledge of Microsoft: Teams, Outlook, Excel, Word & PowerPoint.
• Ability to work with highly sensitive/confidential information.

About Us.

We share our ideas and champion the people behind them.

For over 110 years, Siemens Canada has stood for engineering excellence, innovation, quality and reliability. Active across Canada, the company focuses on intelligent infrastructure for buildings and distributed energy systems and on automation and digitalization in the process and manufacturing industries. Siemens brings together the digital and physical worlds to benefit customers and society. Through Mobility, a leading supplier of intelligent mobility solutions for rail and road transport, Siemens is helping to shape Canada’s passenger rail services. Via its majority stake in the publicly listed company Siemens Healthineers, Siemens is also a leading supplier of medical technology and digital health services. In addition, Siemens holds a minority stake in Siemens Energy, a global leader in the transmission and generation of electrical power.

Making a difference together we raised $385,000 towards charitable contributions, support over 38 non-profit organizations and planted 660 trees in our local communities. Siemens Canada has 2,500 employees from coast-to-coast and 24 office and production facilities across Canada. Join our team of approximately 293,000 talented professionals in more than 190 countries/regions and help us tackle the most exciting challenges to build a successful future together. So, what are you waiting for? Take your next career step with us.

To learn more about Siemens Canada, visit our website at www.siemens.ca

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Siemens is committed to creating a diverse environment and is proud to be an equal opportunity employer. Upon request, Siemens Canada will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. All qualified applicants will receive consideration for employment.

By submitting personal information to Siemens Canada Limited or its affiliates, service providers and agents, you consent to our collection, use and disclosure of such information for the purposes described in our Privacy Code available at www.siemens.ca.

Siemens s’engage à créer un environnement diversifié et est fière d’être un employeur souscrivant au principe de l’égalité d’accès à l’emploi. Sur demande, Siemens Canada prendra des mesures d’accommodement raisonnables pour les personnes handicapées, dans le but de soutenir la participation des candidats dans tous les aspects du processus de recrutement. Tous les candidats qualifiés seront pris en considération pour ce poste.

En transmettant des renseignements personnels à Siemens Canada limitée ou à ses sociétés affiliées, à ses fournisseurs de services ou à ses agents, vous nous autorisez à recueillir, à utiliser et à divulguer ces renseignements aux fins prévues dans notre Code de protection de la confidentialité, que vous pouvez consulter au www.siemens.ca.