Director Of Administration & Chief Operating Officer

Position Details

Position Information

Position Title Director of Administration & Chief Operating Officer

Department/Unit Psychiatry

Location Halifax, Nova Scotia, Canada

Posting Number S137-23

Employee Group DPMG

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0 FTE

Salary $84,582 - $114,066 per annum

Classification ADM-08

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health and IWK Health.

The Department is seeking a Director of Administration who will also serve as Chief Operating Officer ( COO ) of the Department’s Academic Funding Plan contract.As a senior member of the Department Head’s leadership team and reporting to the Department Head, the Director of Administration and Chief Operating Officer ( COO ) provides strategic and operational direction for the overall management of the Department and support of its strategic vision.

Key Responsibilities

• As a strategic advisor, work with the Department’s global strategic plan to ensure that units’ individual plans are built upon a shared mission with all programs and stakeholders, and that strategic initiatives are aligned and coordinated with financial resources.
• Provide leadership, stewardship and strategic oversight within the Department over finance, administration, research, education, policy, planning, governance, human resources, performance/accountability, administrative space planning, IT, and communications.
• Manage the Department Academic Funding Plan and the Department Practice Plan.
• Lead administrative best practices, quality improvement and renewal of administrative processes to meet the needs of the Department.
• Provide financial expertise, analysis, leadership, administration and management of the Department’s annual operating budget including management of physician compensation, academic supports, and Academic Psychiatry Inc financial resources.
• Lead, manage, coach and mentor direct reports and, indirectly, the staff within the Department. Oversee short- and long-term human resource objectives.

Note

The successful applicant may work in-person or on a hybrid schedule as agreed by all parties based on operational requirements.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Additionally, as this position is in a clinical academic department based within Nova Scotia Health facilities, NSH’s vaccination and other relevant workplace policies may appl y.

Required Qualifications

• Excellent oral and written communication skills.
• Demonstrated competency in financial management and budget preparation with excellent analytical skills.
• Human resource management and supervisory experience.
• Graduate degree in Business, Public or Health Administration with a professional accounting designation ( CPA ) and seven to ten years of experience in senior administration and management in a complex decentralized public sector organization (or equivalent combination of training and experience).

Assets

• Experience in an academic health care field.
• Experiencein a unionized environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Resource & Process Management
• Accountability for Performance & Results
• Thinking and Acting Strategically
• Relationship Building
• Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies One (1)

Open Date 04/20/2023

Close Date 05/04/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/13172