Deputy City Clerk Jobs

Vacancy Number:2023-22

Job Status:Full-time, 35 Hours a Week

Posting Date:June 27, 2023 – July 14, 2023

Salary Range: $96,943.72 – $122,713.57

Job Profile

Under the general direction of the City Clerk, the position supports the statutory and administrative duties of the City Clerk in accordance with all relevant statutes, by-laws, policies, and procedures.

Education and Experience

• Must have minimum three (3) post-secondary diploma/degree in Public Administration, Business Administration, Political Science, Law, or Related Field; and;
• AMCTO Professional Accreditation or completion of relevant AMCTO Education Program, preferred;
• An acceptable combination of equivalent education and experience will be considered.
• Demonstrated working knowledge of the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Municipal Elections Act, Vital Statistics Act, Marriage Act, and other related legislation;
• Must have a minimum five (5) years related experience;

Key Responsibilities

• Assisting City Clerk in preparation of budget estimates and monitoring of current budget.
• Attending meetings of City Council, advisory committees, and local boards, as required.
• Performing privacy impact assessments for programs and services on an as-needed basis, and provides advice and recommendations regarding the collection, retention, use and disclosure of personal information.
• Acting in the capacity of Assistant Returning Officer and assisting the City Clerk in conducting municipal elections.
• Supporting the statutory and administrative duties of the City Clerk and assumes responsibility for these duties in the absence of the City Clerk.
• Managing and developing corporate records management program and related policies and procedures.
• Administering oaths and takes affidavits, declarations and affirmations in accordance with the Commissioners for Taking Affidavits Act.
• Assisting in processing requests and issuing decisions related access to information under the Municipal Freedom of Information and Protection of Privacy Act.
• Participating in preparation of by-laws, reports, policies, procedures, and statutory notices.

Additional Details

Candidates are invited to submit a resume in confidence to [email protected] indicating “2023-22 – Deputy City Clerk” by July 14, 2023.

We appreciate the interest of all applicants. Only candidates being invited to interview will be contacted.

The City of Sarnia is an inclusive and equitable Corporation that encourages applications from qualified individuals of all genders, persons with disabilities, members of visible minorities and Indigenous persons. Appropriate accommodations will be provided upon request throughout the hiring process as required by the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Information received relating to accommodation and diversity will be addressed confidentially.

Personal information is being collected under the authority of the Municipal Act and will be used to determine the qualifications for employment with The Corporation of the City of Sarnia. Questions about this collection should be directed [email protected].