Coordinator, Inactive Records Jobs

Corporate Services – Clerks

Status 1 Regular Full Time

Salary Range $53,110 $66,389 per annum (plus comprehensive benefits, where applicable)

Work Mode Onsite

Location 3515 Wolfedale Road., Mississauga; travel to various Regional sites, as required

Hours of Work 35 hours per week

Who we are

To work with elected officials, the community, and staff to provide service excellence that supports accessible, effective governance and a thriving community.

Records Management aims to ensure that full and reliable records are created, captured, managed as corporate assets, and stored in a well-managed system with appropriate recordkeeping functionality and security.

What you will do in this role

In this position, you will provide lead support and technical assistance to the Manager Access to Information & Privacy, and all Regional departments with respect to inactive records management. You will liaise and train designated department staff in records storage and retrieval of departmental files and boxes utilizing EIM, SharePoint, and various other Regional systems.

• Performs other general clerical duties
• Coordinates, prepares, and executes file/box destructions
• Digitizes paper records to electronic formats
• Develop and update Inactive Record Centre operations policy and procedures
• Provide advice to programs regarding records management best practices and provide solutions to records issues
• Re-file and inter-file records/boxes returned to the Inactive Records Centre
• Coordinates all file(s) and box circulation of Peel Region's inactive records
• Compiles statistical information on a daily basis while monitoring Inactive Records Centre space holdings
• Training staff on appropriated inactive records practices and tools
• Recommends program improvements
• Analyzes and interprets departmental inactive files in accordance with the Corporate Records Retention & Classification By-law to determine suitability for storage

What the role requires

• Ability to lift a minimum of 30 lbs
• Ability to travel to regional locations in Brampton, Mississauga, and Caledon
• Diploma or current certification in a related field
• One to three years experience in an inventory, records storage environment. Combination of education and experience may be considered

Skills/Abilities

• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
• Excellent oral and written communication skills
• Excellent analytical and customer service skills
• Ability to work independently
• Intermediate Microsoft (Excel, Outlook, Word, and PowerPoint) and computer skills
• Effective organizational abilities and time management
• Attention to detail and high degree of accuracy

Nice to have

• Exposure to the SharePoint and EIM applications is preferred

Perks @ Peel and why you will love working for us

• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Flexible hours supporting your wellness and wellbeing
• Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
• Access to tuition reimbursement (where applicable) and learning and development resources
• Automatic enrolment into OMERS pension plan
• 3 Paid personal days and floating holidays
• Accrue Vacation on a monthly basis up to 3 weeks per annum

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview Our recruitment process will be completed with video conference technology.

At Peel Region, we value being open and transparent with our community. The Ontario government has passed legislation that will dissolve Peel Region on January 1, 2025. Peel remains committed to providing uninterrupted services to our residents and businesses through the transition. Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model. For information about our transition and how we continue delivering services, visit peelregion.ca/transition.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,500 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected].

Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.