Co-Op Position – Administrative Support Assistant

Placement Duration 8 Months (Starting September 2023 – Ending April 2024)

Rate of Pay $22.27 per hour

Work Mode On-site

Location 2 Copper Rd. Brampton

Hours of work 35 hours per week

Overview

Reporting to the Supervisor of Construction Inspections, you will provide clerical support to the staff and Manager of the Engineering Technical Services Section, including typing, filing, preparing forms and documents, inputting daily timesheets, arranging and confirming appointments and meetings, preparing requests for cheques and invoices, and maintaining confidentiality regarding reports, studies, etc. You will also assist in receiving and answering/directing telephone inquiries as applicable and researching information regarding construction projects.

If you are currently enrolled in a Co-op University/College program and are seeking new challenges with an award-winning and progressive organization this may be the opportunity for you.

In this role you will

• Provide general office duties including the typing of letters and technical reports as assigned by the Supervisor, Manager, or staff of the ETS Section.
• Prepare agenda and minutes for sectional staff meetings.
• Maintain vacation records and sick leave for ETS staff.
• Prepare and process documentation for WSIB claims, STD claims, etc.
• Provide customer service to internal and external clients in regards to construction projects.
• Manage computer payroll system including daily input of timesheets, preparing biweekly reports and exporting to Finance Department.
• Maintain purchase order (i.e. office supplies) records and coordinates flow of invoices for approval.
• Prepare journal entries for approval by the Supervisor.
• Prepare and update process documentation for core job responsibilities.
• Maintain and reconcile PCard purchases and financial reports for the Supervisor’s or Manager’s approval.

What we require

• Some specific, short-term, practical training may be required.
• Strong keyboarding and computer skills (including MS Word, Excel, Outlook)
• Must be enrolled in an administrative college co op program and returning to school the following year (2024)
• Strong ability to multi-task and prioritize assignments

Location 2 Copper Rd. Brampton

Hours of Work 35 Hours per week

Interview Our recruitment process will be completed with video conference technology.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,500 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected].

Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.