Contracts Assistant Jobs

One of our most renowned clients in the Oil & Gas industry is seeking a Contract Assistant to join them in Calgary, AB, on a 1-year contract.

Responsibilities

·Coordination of all Leadership Team, Town Hall, and team meetings, including booking meeting rooms, sending out invitations via Outlook, coordinating agenda and minutes, and ordering lunches and beverages, as required.

·Coordination of all logistics in planning customer functions and team-building events.

·Provide support to the HSSE team for Safety Day events, and other tasks when requested.

·Organize and support holiday events.

·Maintain org charts and service anniversary lists, as well as update distribution lists in Outlook.

·Order and maintain all supplies, including office and promotional items.

·A focal point for all issues pertaining to office moves.

·Responsible for assisting with the distribution of recognition awards and proper recording/tracking in the HR system.

·Responsible for assisting managers with new employee orientation including ordering and setup of computers, phones, access to departmental common drive, etc.

·A focal point for all computer-related issues including ordering new equipment, requesting software, etc.

·Responsible for troubleshooting issues with network printers, fax machines, and copiers.

·Maintain yearly holiday customer mailing lists.

·Create presentations for communication sessions, as needed

·Assist with Records Retention as requested by Sales, Credit, Sales Support, and HSSE.

·Group Records Management Focal Point.

·Coordinate travel, including complex global itineraries, and Credit Card Expense management for General Manager.

Qualifications

·Bachelor's degree in a relevant technical field and/or 0-3 years of experience applying the discipline skill to Oil & Gas projects.

·Excellent pc skills in Word, Outlook, Excel, and PowerPoint are essential in support of these exciting businesses.

·Knowledge of commonly used concepts, practices, and procedures within a particular discipline.

Work Schedule

·Monday to Friday, 8-hour shifts, 40 hours/week.