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Clinic Clerical Assistant - Medical Clinics/Aim Clinic
Company | Trillium Health Partners |
Address | Mississauga, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Hospitals and Health Care |
Expires | 2023-07-18 |
Posted at | 10 months ago |
- Registers patients, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate
- Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required
- Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required
- Explains hospital/department policy and procedures to patients, visitors and staff as necessary (including infection prevention and control)
- Open, sort and distribute incoming mail and other materials
- Answers the telephone, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person
- Assists new patients completing required questionnaire, responding to questions within scope of authority
- Creates and maintains charts. Ensures required forms are received, completed correctly and put into patient file
- Ensures patient discharged are processed and charts are sent to Health Records
- Makes reminder phone calls for next day appointments
- Receives and logs incoming referrals, reviews for completion, follows up as required
- Prepares and updates patient charts with lab reports, test results and other pertinent information. Scans and copies chart and other information as required
- Enters patient information and appointments into required databases, updates with appointment and other medical information
- Enters data including appointment requests, discharge documentation, nursing acuity/workload assessments as required
- Books outpatient new and follow up appointments, triaging referrals as appropriate Cancels appointments and follows up with other patients for rescheduling of visit
- Liaises with internal departments and external healthcare facilities to book/cancel tests, appointments
- Notifies appropriate personnel of patient movement, cancellations, appointments and other patient information in a timely and accurate manner
- Transcribes and enters physician orders including medication, lab and imaging orders and other patient information into appropriate system
- Explains test/visit preparations as required within scope of authority
- Arranges for transportation for patients as required (eg. those staying in nursing homes).
- Books interpreters for patients as needed
- Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas
- Liaises with Accounts Receivable as required
- Submits billings to CCAC, WSIB and other organizations as required
- Transcribes diagnostic reports, assessments, minutes and correspondence
- Responds to and prepares written correspondence in reply to requests for patient information from external institutions within scope of authority
- Enters and maintains payroll records (include sick and vacation requests)
- Prepare CD's and other patient information for review by the healthcare professional
- Creating and managing Physician booking, Allied Health grids (calendar management) as required
- Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient's healthcare plan and provides invoice
- Prepares clinic lists, identifies orders needed as required
- Request/receives reports from external healthcare facilities as directed
- Completion of high school or recognized equivalent is required
- Experience with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) is required
- Completion of a Medical Terminology course is required
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