Admin/Receptionist***Admin/Réceptionniste

IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy. We currently have an exciting opportunity as an Administrative Assistant. This role is based in our Office in Langley, BC, and reports to the Customer Service Manager. Do not miss the opportunity to join a diverse group of people-centric professionals, leaders with vision and rapid problem solvers, entrepreneurs in spirit and status quo-fighters! Job Summary We are currently looking for a motivated, dynamic team player to fill the position of Administrative Assistant. The person in this position will provide support to Sales, Customer Service and Distribution teams, and various other departments within the organization. Principal Responsibilities

• Ability to exhibit diplomacy and tact in dealing with a wide variety of people and positions.
• Assisting with customer service tasks such as order entry
• Ability to work independently
• Other tasks as assigned. Qualifications & experience
• 2-3 years’ experience in an administrative role, supporting sales managers would be considered an asset.
• Coordinating registrations of yearly trade shows, approving invoices and following up on payments and booth reservations.
• Drafting memos and distributing price increase information to customers.
• Planning sales events including lunchtime training sessions and social events
• Creating and receiving PO’s, logging cheque requisitions and following up with accounts payable.
• Creating and updating sales reports using the in-house sales report creation program and assisting with spreadsheets, market share reports and budgets.
• Accurate administration of pricing documents and pricing programs
• Reconciling Petty cash
• Assisting with Social committee activities
• Detail orientated. Administrative Assistant, Langley
• Good team player
• Preparing and laminating product training certificates
• Strong organization skills, ability to multitask, and determine priorities.
• Providing ongoing feedback and suggestions for continual improvements in the department processes and finding opportunities for better efficiencies.
• Professional phone manner
• Reception, including answering phones, greeting customers and suppliers, and maintaining visitor log, sending and distributing mail and couriers
• Strong communication skills, both written and verbal
• Responding to literature requests, graphics and other materials.
• General office duties, including ordering office supplies, maintaining office equipment, filing, booking of boardrooms and projectors, and overall management of the administrative area, and office in general.
• Intermediate level Microsoft Office programs (Outlook, Word, Excel etc. PowerPoint)
• Monitoring performance of outside services such as office cleaners.

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at [email protected]