Administrative Assistant - Safety

Summary

The Administrative Assistant - Safety is responsible for providing administrative safety support to the field staff. In this role, you will administer site-specific requirements of the SafeRing Program, by the laws and regulations. You will act as a safety resource for the site team and support project sites by administering and ensuring that the employees are practicing the policies and procedures of Alberici’s SafeRing Program/Safety Manual.

This is a project site based position for one of our heavy industrial projects in Windsor, Ontario. This position is a temporary/ contract position with the opportunity to become full time.

Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

• Maintains the project incident matrix. Analyzes data to establish project trending (positive and at-risk) and communicates trending to project management teams for action
• Administers, orientates and assists the craft staff to ensure safety policies and procedures are practiced following the SafeRing Program
• Works closely with Project Managers, Superintendents and Forepersons to provide a clean, safe, secure and hazard free project site in compliance with the Alberici policies & procedures, as well as the Occupational Health and Safety Act
• Supports Safety Directors, Managers, and Coordinators in meeting the health and safety requirements outlined in the SafeRing Program
• Keeps proper records and documents related to safety in good condition and current as per legislative requirements
• Conducts random and scheduled project site inspections, communicates findings to ensure workplace safety and routinely audits on-site safety compliance
• Conducts new hire safety orientation outlining the SafeRing Program, safety requirements/expectations on the project site, as well as the client’s safety policies and procedures
• Assists supervisors in properly investigating and documenting all incidents/accidents and injuries, as well as ensuring a system is kept in place with proper documentation
• Maintains the project’s electronic (Procore) database of inspections and observations. Analyzes data to establish project trending (positive and at-risk). Communicates trending to project management teams and supports implementation of action plans
• Draft and support communication of workplace plans, such as emergency evacuations, fire emergencies, traffic controls, etc.
• Support purchasing, maintenance and inventory control of safety material, supplies and equipment
• Prepares, coordinates and conducts training on health, safety and environmental related topics to protect, improve and maintain employees’ and the project site’s performance, and to comply with legislative requirements
• Provides guidance and support to field staff on health and safety issues, as well as provides consultative advice to the project sites for continuous improvement
• Stays abreast with general current health and safety knowledge, trends, laws and regulations
• Maintains Safety Data Sheets per GHS requirements
• Generate weekly and monthly occupational health and safety (OHS) reports for communication to project management and the client. Liaise with subcontractors to ensure necessary information for OHS reporting is procured and accurate
• Prepares all required site signage for safety boards
• Communicates information on identified hazards, precautions and required corrective actions throughout the project site, as necessary
• Creates safety training certificates for project site staff and updates MyComply/ employee files
• Maintains the project’s document and record control files. Ensures safety records are accurately tabulated and archived. Maintains the project training matrix and supports closure of training gaps by facilitating training initiatives.

Education, Experience And Skills

Post-secondary degree/diploma in Health & Safety, Labour Relations, Business Administration or related field with 2 - 5 years of experience, ideally in the construction industry. General understanding of the Occupational Health and Safety Act, as well as other safety related laws and regulations, are necessary to apply the rules within the organization. Experience utilizing Microsoft Office Suite is an asset.

Please note that work from home and hybrid work models are typically not possible with this position as it requires full time project site support.

We thank all candidates for their interest, however, only qualified candidates will be contacted for an interview.

• Accommodations will be made upon request throughout the recruitment process.*