Admin Assistant Jobs

Exact Industrial is a fast-growing multi trade industrial contractor located in Cambridge. We are looking for an Invoicing Assistant to join our team.The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Prepare invoices for both contract and time and material jobs accurately and efficiently
• Obtain PO’s through email and portals
• Apply payments
• Issue statements
• Provide support for other admin staff
• Follow up with customers regarding past due balances
• File, sort and upload documents
• Answer electronic enquiries
• Investigate and respond to customer questions and concerns
• Match PO’s to invoices
• Ensure file organization based on office protocol

Qualifications

• Must be able to currently work in Canada
• Fluent in English both written and verbal
• High School diploma
• Organized
• Available full time Monday to Friday
• Reliable transportation (no bus routes available)
• Knowledge of MS Office (Excel is a must)
• Ability to multitask and work in a fast-paced environment
• Experience in invoicing and A/R