Project, Admin Assistant Jobs

A leader in technology and innovation, Southwire Company, LLC is one of North America’s largest wire and cable producers. Southwire and its subsidiaries manufacture building wire and cable, metal-clad cable, portable and electronic cord products, OEM wire products and engineered products. In addition, Southwire supplies assembled products, contractor equipment and hand tools. We are proud to offer competitive compensation, employee benefits, tuition reimbursement, and unlimited growth opportunities. Our nearly seven decades of progressive growth can be attributed to our determination to developing innovative systems and solutions, exercising environmental stewardship and enhancing the wellbeing of our communities. How will you power what’s possible?

Southwire

Position Summary

This position is responsible for performing various duties as assigned to support administrative duties necessary for the successful execution of a project.

Responsibilities

• Manage and arrange training specific to Ontario (Electrical Utility Safety Rules, Traffic Book 7, Utility Work Protection Code, First Aid/CPR, etc.).
• Submitting Notice of Project for Ministry of Labour for each Work Order.
• Inventory: Maintaining local inventory reports. Assisting in inventory counts, reordering equipment.
• Subcontractor Work Data Verification: Organizing, filing, and data entry. Verification of crew data entry to field reports. Reconciliation of invoices and recorded to data. Identifying, communicating, and resolving discrepancies.
• Work with Team Leads to obtain outage schedules and work with subcontractor to deliver outage notices to customer (Novinium to print and arrange notices).
• Road occupancy permits: Preparing, submitting, recording and producing reports for each respective municipality, both remote or in person as required by the individual municipality.
• Customer asset spreadsheets: maintain segment spreadsheets with data entered by Novinium crews in company database: filing and organizing of subcontractor daily time sheets.
• All other duties as assigned.
• Manage and arrange scheduling for testing equipment and PPE as per local regulations.
• Working with subcontractors to obtain completed Form 1000 notices (subcontractor’s registration to work for Novinium/constructor)
• Working with subcontractor in applying for locates for each Work Order/Area.

Requirements

• Proficient with Microsoft Office, with emphasis on Excel
• Problem-solving aptitude
• Work in a team environment
• Ability to sit for extended periods of time.
• Ability to lift and carry objects up to 20 lbs
• Experience maintaining parts inventory
• Ability to sit, stand, and walk.
• Understanding of project management, customer, contractor, subcontractor relationships.
• Associate or Bachelor degree preferred
• Self-starter, self- motivated
• Communicate clearly
• Prior project administration experience

Working Conditions

• This position works in a typical office environment

Competencies

Nimble Learning

Customer Focus

Plans and Aligns

Collaborates

Balances Stakeholders

Action Oriented

Southwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.