Accounts Receivable Coordinator Jobs

JOB DESCRIPTION

Job Title: Accounts Receivable Coordinator

Department: Finance

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A. Purpose and Scope

To collect Accounts Receivable payments by phoning or emailing clients as well as answer client inquiries to resolve any invoicing disputes. Analyze and input all details of daily cash receipts into the AR subledgers accurately and efficiently. Maintain a professional and positive relationship with both external and internal customers at all times.

B. Responsibilities

Credit & Collections

• Review Open Orders Report to request deposit payments on a timely basis so orders can be released for Production.
• Process new account set up and recommend credit terms upon review of credit bureau reports and reference responses.
• Make AR collection calls to maintain customer payments within their specific credit terms
• Provide customer credit information to other suppliers and update and maintain customer files as required.
• Report any credit issues or concerns to Management and if approved, place account on credit hold .
• Review and resolve invoicing and cash receipt issues with customers and Cosmetica’s Sales and Customer Service teams.

Invoice & Cash Processing

• Daily cash application of cash receipts
• Process authorized credit notes with support documents to resolve billing disputes.
• Daily review, processing and submitting of invoices for payment to clients.
• Generate and submit miscellaneous invoices for service type charges and supply backup

Other Analysis & Administrative

• Prepare ad-hoc reports as required from time-to-time for customer related information
• Support in the preparation of month-end and year-end working papers
• Analyze month end workbooks and subledgers and prepare month end journal entries as needed
• Maintain and reconcile receivables & deposits subledgers for both CAN and US dollar accounts as well as customer master files

C. Physical Requirements:

• Manual dexterity

Job Requirements:

A. Education and Training

• Professional designation preferred. – (FCI)
• Post secondary education

B. Experience

• Previous experience in a manufacturing environment would be an asset.
• A minimum of 3 years experience in an accounting role or similar position

C. Other Skills Required

· Ability to effectively communicate both written and verbally with customers and employees in a pleasant, courteous manner.

· Excellent communication and organizational skills

· A good command of the English language is a must

· Must be detail oriented

· Experience with Microsoft Office (Excel, Outlook) and Visual Manufacturing would be a definite asset