Accounts Payable & Payroll Specialist

Role and Responsibilities

Reporting to the Director of Financial Services, the Accounts Payable & Payroll Specialist supports the Township’s accounts payable and payroll functions across all departments, with a high level of professionalism and tact, exhibiting strict confidentiality. The Accounts Payable & Payroll Specialist is responsible for all processing and related functions for all municipal expenditures in a timely and accurate manner and in accordance with our internal controls and policies.

Typical responsibilities include, but are not limited to:

• Keep current on payroll laws, regulations and adjust processes to ensure compliance as necessary;
• Processes requests from HR for pay adjustments, termination payouts, etc.;
• Process all Payable invoices in a timely and accurate manner;
• Prepare year-to-date information for T4 and T4A slips, reconcile payroll earnings and deductions, and make year-to-date adjustments as necessary;
• Reconcile supplier statements, investigate, review, and follow up on outstanding invoices and credit notes;
• Responsible for verifying the accuracy of invoice information including account coding, support documentation, and ensuring proper approval in accordance with internal policies;
• Manage the TownSuite Advanced Employee & Purchase Order Modules;Duties/responsibilities may be adjusted as needed.
• Maintain attendance and vacation records for employees;
• Identify opportunities for process improvement and take the lead in advocating payroll operational priorities;
• Ensures correct application of collective agreements for 2 union groups and non-union employees;
• Process full-cycle payroll for 100+ employees, hourly, salary, and stipend;
• Participate in developing departmental budgets for payroll costs;
• Own all payroll related duties from employee set up to terminations/ROEs;
• Duties/responsibilities may be adjusted as needed.
• Process weekly Electronic Fund Transfer (EFT) and cheque payments;
• Respond to all payroll-related inquiries in a professional and timely manner; escalating matters when needed;

Education and Experience Requirements

• Minimum five (5) years of experience in payroll administration;
• Ability to work well under pressure in a deadline-driven environment;
• Self-motivated with a desire to learn;
• Professional certification such as the CPM or PCP Designation considered an asset;
• Ability to maintain confidentiality.
• Post-secondary education in Accounting/Payroll or related field;
• Proficiency in Microsoft Office software required;
• Excellent organizational skills and attention to detail;
• In-depth knowledge of Canadian payroll regulations, employment standards, and tax requirements;

This is a full-time salary position. The Town of Woodstock offers an attractive benefits package, a challenging and rewarding work environment, and excellent career development opportunities.