Personal Support Assistant Jobs in British Columbia

Office manager and other secretarial duties as required.

Minimum of five (5) years solid and continuous experience as a professional Personal Assistant or Secretary, providing outstanding high-level support.

Highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).

Seeking an experienced professional Personal Assistant / Secretary.

Organizing travel itineraries, visa applications and handling expenses.

Meeting facilitation including minute taking and composing agendas.

To actively participate in ongoing educational opportunities and transmits information to the rest of the care staff;

Volunteer/Working experience with seniors in the community health services setting nice to have;

Strong and personable communication skills;

Demonstrated desire to work in a service driven environment and through customer focus skillset.

To support and provide one on one care as needed;

To support with safe lifts and transfers of residents;

Ensure the suites meet all Store Readiness requirements including overall maintenance and housekeeping

Comply with all Health & Safety policies and requirements

Schedule all appointments and maintain calendar of Personal Shopper

Review and handle all correspondence including drafting of and producing official client invitations

Maintain Personal Shopper client profiles and information, track and interpret data to ensure accuracy

Prepare and coordinate materials and merchandise for all client appointments ensuring standards are maintained

Proven work experience as a Personal or Executive Assistant or similar role working closely with a family.

Responsible, efficient, discreet, well organized, and skilled at problem analysis and resolution.

Excellent communication skills, and a strong understanding of client’s likes and dislikes.

Provide office and administrative support such as responding to emails, website updates, calendar organization, phone calls, and light accounting.

Assist with scheduling appointments on behalf of the owners.

Driving the workboat and a car required for shopping trips.

Ensure the suites meet all Store Readiness requirements including overall maintenance and housekeeping

Comply with all Health & Safety policies and requirements

Schedule all appointments and maintain calendar of Personal Shopper

Review and handle all correspondence including drafting of and producing official client invitations

Maintain Personal Shopper client profiles and information, track and interpret data to ensure accuracy

Prepare and coordinate materials and merchandise for all client appointments ensuring standards are maintained

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

A minimum of grade 12 education

A minimum of two years of administrative support experience in an office environment

Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start

Provide administrative support to the department

Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology

Record and distribute information from hotline calls

A minimum of grade 12 education

A minimum of two years of administrative support experience in an office environment

Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start

Provide administrative support to the department

Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology

Record and distribute information from hotline calls

At least 3 years of experience in office management, executive assistance, or a related field.

Bachelor's degree in business administration, management, or a related field preferred.

Proficiency in Microsoft Office, Outlook, and other office management software.

Prior experience in the venture capital or finance industry is a plus.

Manage the day-to-day operations of the office, including scheduling appointments, maintaining office supplies, and managing the office budget.

Manage the onboarding process for new employees, including preparing orientation materials and coordinating with IT and hiring manager.

Collect and analyze data to design and produce management reports

Plan, prioritize, and manage new workstation requests

Demonstrate excellent written and verbal communication skills

Excellent English language skills, with accurate grammar and spelling

Arrange and coordinate external meetings

Develop, streamline, and implement administrative procedures

- Manage the CEO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders

- Proven experience as an executive assistant or similar role

- Fluent English speaker with excellent written and verbal communication skills

Working method: In-office (Vancouver, BC)

- Conduct research and prepare reports for the CEO to help inform decision-making

- Coordinate travel arrangements, accommodation, and transportation for the CEO as needed