Office Services Supervisor Jobs

Experience with project management considered a strong asset.

Experience or ability in project management.

Investment in your continuing education and professional development through a variety of learning offerings and tuition reimbursement

Managerial experience is an asset.

The opportunity to develop your career with the direct support of your managers and firm partners; and

Minimum 5 years experience in similar role.

Provide assistance to others during absences as needed; including after-hours support to Premises, Client Services, Technology and Records Management

1-3 years of relevant experience within a professional services environment

Working knowledge in MS Office applications including Word, Outlook, Excel, PowerPoint, Teams and Adobe

Proficiency in role-specific software, including Rendezvous, Print Room Manager/Copitrak and DM

Solid written & verbal communication skills

Assist with in-firm printer troubleshooting and coordinating service calls with vendor

Registration software system management and troubleshooting

Performs other duties related to the qualifications and requirements of the job

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Overseeing all customer service / reception and front desk functions

Creating and implementing policies and manuals for effective office operations

Active Kids and BodyWorks course registration, maintenance, and confirmations

Manage repair process for broken systems, updating asset management system as appropriate

Demonstrate strong verbal and listening skills to liaise with local stakeholders and understand and improve their technology experience

Experience using data analytic and automation applications is a benefit

Experiences And Skills You’ll Use To Solve

This role requires the candidate to have specific language requirements.

Quickly grasp new technologies and share knowledge openly including contributing to knowledge repositories

Excellent people-first, service-oriented communication skills (both written and verbal);

Ability to self-manage, think critically, anticipate needs and prioritize workload;

Administration experience in a fast-paced environment would be considered an asset.

Medical and Dental Coverage Our industry-leading benefits package covers you and your dependents at no cost

Provide general administrative support office operations;

Maintaining and ordering adequate amounts of office and kitchen supplies;

Excellent organizational and time management skills

Serving as a liaison with building management and vendor relations

Events planning experience is considered a plus

Great customer service and interpersonal skills

General knowledge of MS Outlook, Word, and Excel

Problem-solving and basic troubleshooting skills

Post-secondary education coupled with experience in a professional services environment in an Administrative or Office Management position

Manage parking spots, ensuring payments are made to owners and spaces are assigned

Experience working with confidential and sensitive information

Must be able to manage competing priorities and meet tight deadlines

Self-confidence, self-starter, ability to multi-task, ability to manage a significant workload

Excellent interpersonal skills and communication skills at all levels (both verbal and written)

Exceptional organizational and time management skills, complemented by a strong attention to detail

Oversee mailroom operations; manage large mail reports, monitor couriers, receive deliveries and record in delivery log book

Prepare invoice payments for current office vendors and coordinate payment with the Finance department

Minimum 2-3 years of experience in a reception/switchboard operator position, with experience supervising staff

Possess a cheerful, professional demeanor with outstanding interpersonal skills

Proficient technical skills including Microsoft Office (Word, Excel, Outlook) and multiline switchboard

• Good organizational skills accompanied with ability to comprehend technical and manual operating requirements of assigned equipment.

Office of The City Clerk,

for an experienced and motivated individual.

• Minimum one (1) year experience in a print shop/mailroom environment.

CITIZENS FIRST THROUGH SERVICE EXCELLENCE

• Secondary School Graduate or equivalent.

Experience with MS Office and data entry, must be very comfortable using a computer

Participate in the hiring of new CSRs and manage subsequent training for new hires

Minimum 2 years’ experience in a supervisory role

Minimum 5 years’ experience in Customer Service within the manufacturing or construction industry

Experience in Window & Door industry considered an asset

Excellent communication skills both written and oral

Minimum of 3 years experience in property or facility management

Assist in the development and management the annual operating budgets

Act as point of contact with site occupants, property management/ Landlords to coordinate FM activities and ensure company needs are met

Strong negotiation skills and ability to influence internal and external stakeholders

Strong planning and organizational skills

Oversee the day-to-day facilities operations in order to provide a safe, cleaned, well-maintained, sustainable, and efficient workplace to the teams

Superior computer and communication skills.

One year office administrative experience.

Bookkeeping, accounts payable/receivable knowledge a definite asset

·Provide administrative support to project managers through all stages of projects.

·Support Financial Manager with invoicing, accounts payable and receivables.

Self-starter, innovative and able to work in a fast-paced environment.

Organizational skills required to contend with simultaneous tasks and strict deadlines and attentive to details.

Excellent communication and interpersonal skills required to deal with a variety of internal and external contacts.

Assist with reception area services including:

Book conference rooms and troubleshoots scheduling problems.

Taxi chit distribution, tracking and reconciliation.

Ability to work independently and take initiative.

Manage daily and weekly communication between team members; this includes team huddles, weekly team meetings, and inter-departmental status updates

Maintain relationships with suppliers and vendors by sourcing and recommending new offerings as needed

2-5 years of relevant experience within a professional services environment

Excellent interpersonal skills are essential, including working effectively with Leadership and Staff at all levels

Prepare team schedules for Office Services

Participate in the development and improvement of service standards, policies, practices, and objectives