Office Services Supervisor Jobs in Manitoba

Provide assistance to others during absences as needed; including after-hours support to Premises, Client Services, Technology and Records Management

1-3 years of relevant experience within a professional services environment

Working knowledge in MS Office applications including Word, Outlook, Excel, PowerPoint, Teams and Adobe

Proficiency in role-specific software, including Rendezvous, Print Room Manager/Copitrak and DM

Solid written & verbal communication skills

Assist with in-firm printer troubleshooting and coordinating service calls with vendor

Post-secondary education coupled with experience in a professional services environment in an Administrative or Office Management position

Manage parking spots, ensuring payments are made to owners and spaces are assigned

Experience working with confidential and sensitive information

Must be able to manage competing priorities and meet tight deadlines

Self-confidence, self-starter, ability to multi-task, ability to manage a significant workload

Excellent interpersonal skills and communication skills at all levels (both verbal and written)

Exceptional organizational and time management skills, complemented by a strong attention to detail

Oversee mailroom operations; manage large mail reports, monitor couriers, receive deliveries and record in delivery log book

Prepare invoice payments for current office vendors and coordinate payment with the Finance department

Minimum 2-3 years of experience in a reception/switchboard operator position, with experience supervising staff

Possess a cheerful, professional demeanor with outstanding interpersonal skills

Proficient technical skills including Microsoft Office (Word, Excel, Outlook) and multiline switchboard

Minimum of 3 years experience in property or facility management

Assist in the development and management the annual operating budgets

Act as point of contact with site occupants, property management/ Landlords to coordinate FM activities and ensure company needs are met

Strong negotiation skills and ability to influence internal and external stakeholders

Strong planning and organizational skills

Oversee the day-to-day facilities operations in order to provide a safe, cleaned, well-maintained, sustainable, and efficient workplace to the teams

Manage daily and weekly communication between team members; this includes team huddles, weekly team meetings, and inter-departmental status updates

Maintain relationships with suppliers and vendors by sourcing and recommending new offerings as needed

2-5 years of relevant experience within a professional services environment

Excellent interpersonal skills are essential, including working effectively with Leadership and Staff at all levels

Prepare team schedules for Office Services

Participate in the development and improvement of service standards, policies, practices, and objectives