Facilities And Operations Support Jobs

Work with an amazing group of dedication professionals

No boring days - lots of variety

Preparing and sending invoices for services and therapies

Managing work orders for facility maintenance & projects

General Office Administration, including ordering office supplies

Intermediate level of Microsoft 365

Minimum of one year related experience.

A skills test may be included as part of the selection process

Grade 12 plus graduate of a recognized office administration/ equivalent to Community College 1 year.

Competencies in other languages an asset, French preferred

Permanent, full-time position; 70 hours bi-weekly

Shifts are 8:30 A.M. - 4:00 P.M.

Prepares reports and updates to senior management.

Student must be enrolled in any University or College Co-Op. Proof of enrollment letter will be requested prior to job offer.

Strong organizational skills; detail oriented, well organized and able to prioritize complex tasks and meet critical deadlines

Strong Analytical skills for complex problem solving

Exceptional customer service and interpersonal skills

Excellent verbal and written communication skills

Minimum 15 years related/progressive facilities maintenance and operations management experience ideally in a commercial real estate setting with multi-site responsibility

Project management experience; demonstrated ability to effectively manage from design to hand over;

Provides coaching and mentoring for senior operational management staff at the portfolio level to improve operational effectiveness.

Develops site goals/objectives in collaboration with senior staff; guides staff in development/management analysis of operational plans and effective communications;

Directs/manages implementation of quality control and risk reduction programs (i.e., policies, procedures, ISO 9001, etc.);

Knowledge/understanding of Occupational Health & Safety Act; building/fire/other codes and applicable standards/regulations pertaining to facilities maintenance and operations;

Project management experience; demonstrated ability to effectively manage from design to hand over;

Provides coaching and mentoring for senior operational management staff at the portfolio level to improve operational effectiveness.

Develops site goals/objectives in collaboration with senior staff; guides staff in development/management analysis of operational plans and effective communications;

Directs/manages implementation of quality control and risk reduction programs (i.e., policies, procedures, ISO 9001, etc.);

Knowledge/understanding of Occupational Health & Safety Act; building/fire/other codes and applicable standards/regulations pertaining to facilities maintenance and operations;

Strong communication/presentation skills (verbal and written); ability to excel in a team environment;

Minimum of 3-5 years experience working as a Facilities Operator Specialist

Strong interpersonal communication skills, develop, and

Working knowledge in Word and Excel, computer

Maintains furniture systems and general repairs at locations in the GTA.

Maintain relationships with Business Unit Staff/clients, vendors and service providers.

Responsible for systems furniture build outs, reconfiguration and dismantle of workstations for the BAU and Projects teams

Prepare reports and/or documents in a timely manner as needed or requested by management or regulatory bodies.

Plan all facility work, control schedules, manage contracts, develop work standards, and evaluate both employees and external contractors.

Ensure the smooth running of basic facility operations, checking that they are up to institutional standards and regulatory requirement.

Manage the campus facilities budget.

Manage and delegate administrative services such as cleaning, maintenance, safety inspections, security, and weather-related matters.

Manage campus room bookings. Supports the Registrar by ensuring classroom and ensures room set up.

Strong organisational and time management skills

Support the CEO and management team in planning events

Conduct research and prepare reports as requested by the CEO and management team

Manage and forward external emails to the appropriate person as necessary

Previous experience as an administrative assistant or personal assistant preferred

Excellent communication and interpersonal skills

Excellent analytical and problem solving skills with the ability to prioritize and manage multiple demands

Architectural Technologist, Architectural CAD Technician or equivalent, with demonstrated significant experience in space planning.

Strong written and verbal communication skills and presentation skills

Solid client service acumen and interpersonal relationship skills

Knowledge of applicable national (Canada) and provincial (NS) buildings codes and regulations.

5 years of relevant experience in space planning, including balancing multiple stakeholder needs and competing priorities.