Event Administration Coordinator Jobs in Ontario

A friendly face at the front

Greet guests & direct people throughout the building

Mail:sort member mail into slots & deliver tenants' mail to offices, receive & sign for packages

Perform tours of the space for potential members

Memberships:add new members to Nexudus (office platform) and send welcome emails

Book day passes & organize boardroom bookings

Refined verbal and written communication skills.

Proficient knowledge of computer applications.

Strong analytical, organizational and interpersonal skills.

Minimum of 1 year sales/administrative or coordinator experience required, preferably in a hotel capacity.

Previous experience in a hotel or restaurant customer service role preferred.

Strong organization and computer skills required.

Create and manage schedules and timelines for the event

Manage registration and handle inquiries from attendees

Manage accommodation arrangements for attendees staying at hotels

Have prior experience in organizing large corporate events and administration

Excellent organizational and planning skills

Ability to work remotely and on-site as required

Post-Secondary level education (College Diploma or higher) in a relevant discipline from a recognized academic institution.

Minimum 3 Years of Experience in Administration and Customer Service required.

Experience with Quality Systems is desired.

Experience with Shipping & Logistics is desired.

Ability to anticipate issues and manage through to resolution in a proactive manner.

Demonstrated analytical, problem-solving and decision-making skills.

Post-Secondary education, specialization in Event Management, Professional Event Planning, Tourism, Hospitality Management, Social Sciences, or Arts preferred.

Strong organizational and time management skills.

Assist clients in the planning process with upgrades and suggestions that enhance their experience.

1 to 2 years of experience in an Event Coordinator or Maître D position.

Knowledge of Event Temple is considered an asset.

Exceptional interpersonal and communication skills, both written and verbal.

Cold calling and responding to inquiries to drive new business

Meeting with clients to discuss their needs, and explain how and why Viamede works

Day-of coordination of corporate and social events, assisting with day-of coordination of weddings

Post-Secondary education, specialization in Event Management, Professional Event Planning, Tourism, Hospitality Management, Social Sciences, or Arts preferred.

Strong organizational and time management skills.

Assist clients in the planning process with upgrades and suggestions that enhance their experience.

1 to 2 years of experience in an Event Coordinator or Maître D position.

Knowledge of Caterease is considered an asset.

Exceptional interpersonal and communication skills, both written and verbal.

Basic Qualifications / Knowledge / Experience

Data entry and organizational skills.

Preferred Skills / Experience / Competences

Coordinate and support the Fisker purchase process, including financing, titling, and registration requirements, utilizing Fisker's e-signature platform to facilitate seamless delivery.

Minimum 3 years of customer service experience.

Strong verbal and written communication skills.

Proven experience in event planning and management.

Strong project management and organizational skills.

Coordinate attendee management, including registration and support.

Oversee on-site event management and coordinate with staff and volunteers.

Bachelor's degree in Event Management or related field (preferred).

Proficiency in event management software.

Strong organizational, project management, multi-tasking, and time-management skills with the ability to handle multiple projects while meeting strict deadlines.

Program electronic signage (i.e. Hall Entrances, Airport Road, Conference Centre, Lot Directory) for Events Management.

Oversee the reception area of Event Management Office.

Assist Events Managers and Operations staff with event coordination.

Manage internal and small-scale events (as assigned) including exhibitor orders.

Minimum of (2) two years’ experience in an administrative role

Work Your Way! Flexible hybrid or remote work arrangement;

Minimum two (2) years of retail experience

Postsecondary education in a related field

Strong logic and problem solving skills

Strong interpersonal skills with the ability to work independently and within a team in a fast paced environment

Excellent communication skills (both oral and written)

Excellent budgeting and vendor management skills.

Experience managing booth properties, swag vendors, printing vendors, tradeshow management companies, etc.

Written applications that detail your qualifications and experience should be submitted via our career portal.

Develops and presents proposals to senior managers and other internal stakeholders, as appropriate.

Experience with the union movement or other grassroots advocacy campaigns highly desirable.

Experience in running virtual events on platforms such as, but not limited to, Zoom and Facebook Live.

Strong organizational and time-management skills.

Bachelor's degree in Business Administration, Management, or a related field.

Coordinate and manage day-to-day administrative tasks, including the maintenance of team scorecards and other results trackers.

Manage the team’s Sharepoint site and Teams channels, organize documents, files, and other materials in a secure and systematic manner.

At least 1 year of experience in an administrative role.

Excellent communication and interpersonal skills.