Corporate Services Administrator Jobs

• Develop long-term alliances and strengthen partnerships through relationship management.

Qualified candidates should possess the following qualifications and experience:

• Solid grasp of financial concepts and budget planning and management

• Understanding of the vendor life cycle (sourcing, procurement, vendor management)

The Manager of Corporate Services, can expect to focus their work in the following areas:

• Excellent verbal and written communication skills

End-to-end office management of our Toronto Office.

Meeting room and desk booking system management.

Gatekeeper and front-of-house responsibilities as the first point of contact for all visitors

Manage meeting room and site facilities including assisting in set up of conference tele/video, refreshment, it assistance and other general requests

Previous experience in an office environment.

Experience in a small company environment.

Excellent time management skills and prioritization skills

The successful candidate must have the following education, experience and/or demonstrated skills:

Management of general and time-sensitive correspondence

Document scanning and filing in document management system

Annual maintenance monitoring and management

Government agency/service provider account management

Strong organizational skills and ability to self-manage time to meet required deadlines

Manage all corporate online safety qualifications (ISNet, Avetta etc.)

Assist in management of incidents and RTW as needed

Excellent computer (office 365) skills

5 year plus experience in a safety position with a strong emphasis on administration

Manage division monthly safety reporting

0-2 years of related work experience in an administrative support role.

Excellent written and verbal communication skills.

Maintain office inventory including ordering and restocking supplies for the office.

Complete the monthly credit card reconciliation and expense reports as needed.

Support the social committee and charitable giving committee with event planning.

Other special projects as assigned from time to time.

Strong organization and attention to detail skills

Exceptional communication skills and a superb client service focus

An annual education & tuition reimbursement

Flexible medical and dental benefits (effective from day 1)

Conducting due diligence searches including, without limitation, corporate searches for registrations in BC, across Canada and in the United States

Monitoring and responding to email account requests

These activities require diligent follow-up with candidates, employees, and managers to ensure the accuracy and timeliness of all information and paperwork

Act as subject-matter expert and provide guidance to candidates, employees and managers related to security matters

Manage the Corporate Security In-Box and respond to queries

2+ years experience in corporate security clearance administration

Experience with Human Resource Information system and Online Security Services system

Knowledge of security clearance process

Minimum 8 years of relevant corporate administration experience with a thorough knowledge of corporate administrative functions and relevant procedures

Prior experience supervising staff or mentoring/coaching junior staff

Knowledge of AML/ATF legislation and relevant obligations

Excellent communication, drafting, minute taking and transcription skills

Provide corporate secretarial functions for external clients if/as needed

Organize meetings and accurately record or draft minutes; transcribe copy, collate and distribute various reports; prepare resolutions and incumbencies accordingly

Participate in continuing education initiatives to ensure skills and abilities continue to meet the needs of our agile environment

Advanced technical skills with regard to using office equipment (fax, scan, copy) and knowledge of office equipment and IT systems

Manage all Nucleus correspondence, such as mail, referrals, faxes and other methods of communication.

Managing Nucleus’ supply chain for personal protective equipment, including developing value-add reports for the Senior Team’s information requirements

Will coordinate and execute Board Meeting ancillary requirements, such as dinner coordination, and clean up after any in person meetings

Will manage the Board’s and Committee’s annual workplan process, with tracking, to ensure timely delivery of action items

Strong analytical and resolution skills

Compensation to be commensurate with experience.

Set up and process mandatory and voluntary reorganizations, partial calls, full calls, redemptions, bankruptcies and class actions for brokerage operations.

Responsible for timely and accurate processing of corporation actions on securities held by our clients.

Responsible for the beginning to end processing of Corporation Actions for daily processing.

Gathering the necessary information to process accurately and to reconcile any discrepancies and resolve exceptions.

·Document employee tickets and safety training records

·Keep inventory of safety documentation returning from the field

·Corporate safety newsletter creation and distribution

·Course and pre-access test scheduling

Please email resume and cover letter to

Coordinates facilities management, such as building maintenance, vendor management, and project management.

Provides executive administrative support for Finance, Corporate Services, and related Board Committees.

Processes all lines of insurance coverage, including coordination with the insurance broker.

Provides recommendations, such as insurance policy coverage and the strategic direction of the organization’s real estate portfolio.

Has the ability to work independently to analyse information that informs decision making and approvals of critical workflows and processes.

Is effective in communicating and building relationships with individuals and service providers to support essential business functions.

Salary: $59,079- $73,849 per annum (Actual salary offered will be commensurate with education, experience and internal parity).

This position offers the flexibility of working both on-site and remotely within B.C.

Strong interpersonal skills including tact and diplomacy

Strong verbal and written communication skills

Solid analytical skills to input and format data within databases

Basic knowledge of accounting principles to assist in expense monitoring, budgeting and reporting.

Participate in continuing education initiatives to ensure skills and abilities continue to meet the needs of our agile environment

Advanced technical skills with regard to using office equipment (fax, scan, copy) and knowledge of office equipment and IT systems

Manage all Nucleus correspondence, such as mail, referrals, faxes and other methods of communication.

Managing Nucleus’ supply chain for personal protective equipment, including developing value-add reports for the Senior Team’s information requirements

Will coordinate and execute Board Meeting ancillary requirements, such as dinner coordination, and clean up after any in person meetings

Will manage the Board’s and Committee’s annual workplan process, with tracking, to ensure timely delivery of action items