Support Coordinator - Pdg - Mississauga

Requisition ID: 87664

Job Category: Administration/Support

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Hatch is currently seeking an experienced, reliable and task-oriented Support Coordinator. The Executive Assistant will primarily support our PDG Global Directors and will be responsible for performing various administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload while prioritizing tasks in our fast-paced corporate environment.

As The Successful Candidate, You Will

• Coordinate executive communication: answering phone inquiries, and directing calls; responding to emails; and communicating with clients
• Coordinate with other Executive Assistants globally
• Handle and prioritize executive calendars
• Plan/organize and implement events such as workshops, business luncheons, or client dinners
• Assist with the maintenance of SharePoint communication sites
• Prepare executive expense claims and reconciliation of Amex bills
• Uphold a strict level of confidentiality
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed
• Pre-screen incoming expense claims and invoices requiring executive approval
• Weekly regional reporting duties
• Perform clerical duties: preparing reports and presentations, taking memos, maintaining digital files, preparing meeting communications and organizing documents

You Bring To The Role

• Demonstrated flexibility
• The ability to be self-directed and to work without supervision
• 3-5 years’ prior experience in senior-level administration
• Exceptional interpersonal skills; friendly and professional demeanor
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel and Outlook); ability to become familiar with Hatch specific programs and software
• A Bachelor’s degree in business administration or related field preferred
• Excellent time management and prioritization skills
• Excellent written and verbal communication skills
• The ability to be comfortable in a fast-paced environment and to concentrate on multiple problems/tasks at once; able to organize and handle large amounts of files, tasks, schedules and information
• IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
• An eagerness to take on new projects and ideas

Why join us?

• Collaborate on exciting projects to develop innovative solutions
• Top employer
• Work with great people to make a difference

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.