Senior Executive Assistant, Full-Time

Permanent, Full-time (40 hrs) | Shift: Monday - Friday | Salaried position with comprehensive benefits

Are you someone who is looking for more meaning in your work?

You are an upbeat and engaged team member who brings positive energy to all you do.

PARC Retirement Living is an award-winning developer and operator of independent senior-living communities. We’re seeking an experienced Senior Executive Assistant to support our Co-CEO and join our PARC Head Office in Downtown Vancouver.

About Working At PARC

PARC communities are made for active seniors; inspiring spaces where aging adults come to live well and engage with a vibrant community of like-minded people. PARC gives residents the freedom to live independently, nurturing their physical and mental well-being.

As a Senior Executive Assistant at Head Office, you are on the frontline of the Co-CEO office representing our Vision, Mission and Strategic goals to all stakeholders, while also providing a variety of administrative, reception and support services. This includes:

• Develop and manage record systems and reports, prepare monthly expense reports and process accounts payable.
• Preparing and managing correspondence and calendar, book meetings and travel arrangements.
• Draft, proof, format, edit, and manage internal/ external business communications on behalf of the Co-CEO. You will address highly confidential and time-sensitive matters in a professional and confidential manner.
• Provide support to the Co-CEO as required, including drafting correspondence, meeting coordination, and preparing materials for meetings, events and conferences.
• Responsible for managing the daily administrative functions of the Co-CEO’s office.
• Use strategic administrative and project management skills to assess all tasks, highlight urgent matters, and direct routine matters to other managers or team members.
• Liaise regularly with onsite Managers, preload on meetings and support them as needed to achieve their objectives.

The perks of working at PARC

• A supportive, diverse team and training opportunities. We believe in giving our people opportunities to advance wherever we can.
• Meaningful work. How many jobs can say that? At PARC, you’ll be making a positive difference in seniors’ lives, each and every day.
• High-value benefits. We offer Extended Health, Dental, Life, AD&D and Disability Insurance, plus an Employee Assistance Program (EAP), to help protect your health, family and way of life. Plus: birthdays off with pay, parental top-ups and much more!

It takes a special kind of person to work here – does this sound like you?

• You have strong multi-tasking and organizational abilities allowing you to manage many projects at once.
• You are pro-active and take initiative. You are self-driven and have the ability to work independently or with little direction.
• Excellent business communication skills (written, verbal, and non-verbal).
• You are objective, possess high integrity and have the ability to receive direct communications and manage challenging, multi-faceted personalities while working in a high-demand job.
• Highly proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint).
• You are an upbeat and engaged team member who brings positive energy to all you do.
• Completed post-secondary education, ideally in Business Administration or in a related discipline.
• A minimum of 5 years’ progressive experience in corporate administration, including experience directly supporting an executive, founder, or principal.
• You are easily adaptable to the changing needs of the Co-CEO and shifting priorities.

At PARC Retirement Living we understand the importance of immunization to protect our residents, team members and visitors from COVID-19. As such, a prerequisite of employment is that all new hires are fully vaccinated as approved by Health Canada.

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