Project Coordinator, Design Jobs

About Us

Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now and as their needs change, Amica offers Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, the company owns and operates 33 residences in British Columbia, Alberta and Ontario, with plans to continue expansion in select markets.

The Opportunity

Reporting to the Manager, Development, the Project Coordinator, Design is responsible for coordinating and monitoring of the scheduling of project timelines, budgets and deliverables associated for the construction of new build, and renovation projects. This role is responsible for ensuring the proper updating and maintaining of project scheduling as it pertains to liaising with external partnerships, city and municipal entitlement processes, consultant team deliverables for design, approvals and permits.

You will also be managing multiple projects simultaneously and responsible for maintaining and tracking of project budgeting and invoicing from conceptual stages and approvals processes for consultant and municipal fees. It is imperative that you are adaptable to changing circumstances and can work cross functionally.

What You Will Be Doing

• Coordinate with other departments such as Investments and Accounting for project budgeting
• Monitor and ability to trouble shoot inconsistencies in invoicing and budgeting
• The receiving, coordinating and proper coding of invoices during the project development process
• Track progress and identify risks with the potential to impact budget and schedule
• Comfortable working with evolving timeframes and ability to be flexible
• Develop project schedules and budgets to assist in the coordination of design/ development team, development partners and consultants to meet milestone deadlines
• Assist in the review of consultant documents, drawings and specifications for conformance to Amica standards

What We’re Looking For

• Ability for unrestricted travel
• At least 3 years’ experience working in a development, planning, design or construction environment.
• Proven ability to read construction documents, schedules and specifications
• Proficiency in AutoCad, Revit, BIM is an asset
• Minimum 2 years of experience in coordinating and liaising on project and consultant budgeting and contracts
• Excellent communication and presentation skills
• Experience with budgeting and costing software
• Proven ability of organization and information cataloging capabilities
• Degree in engineering, architecture or construction management is preferred.
• Mechanical or electrical engineering experience required
• Self-motivated with the ability to work effectively independently and within a team
• Ability to work under pressure in a fast paced environment, while coordinating with different levels of management.

What You Can Expect From Us

• A diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best self
• Comprehensive benefit package including RRSP matching
• Office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities
• Learning and development opportunities to help you grow
• Hybrid work model, in office 2-3 times a week
• Some travel required
• Collaborative environment where we work together to succeed as a team

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate.  We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.  

Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.  

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.