Programs Officer Jobs

Job Title: Programs Officer

Status: Full-Time

Department: Programs

ABOUT ISLAMIC RELIEF:

Islamic Relief is an international relief and development agency striving to alleviate poverty and suffering around the world regardless of colour, race or religion. Established in 1984 in response to the widespread famine in Africa, Islamic Relief has grown to be a key, well known and respected aid agency in disaster relief and the ongoing development of people in over 25 countries. It specialises in Education & Training, Health and Nutrition, Water & Sanitation, Income Generation, Orphans’ Support, Emergency Relief and Disaster Preparedness. Islamic Relief is a member of the Humanitarian Coalition

Job Purpose & Scope:

Reporting to the International Programs Manager, this position will be responsible for a designated international programs portfolio. This involves aspects of administration, management, and monitoring and evaluation. The officer ensures all aspects of IR Canada compliance including project filing, project management, information sharing, and monitoring & evaluating.

Essential Duties and Responsibilities:

Project Administration (50%)

• Interdepartmental collaboration and communication
• Handle inquiries from fundraising, donor care, and marketing departments
• Organize international travel as requested from other departments
• Write project summaries and descriptions for marketing purposes
• Other assignments based on the discretion of the International Programs Manager
• Manage and maintain project database and project management software
• Write and update country profiles on a yearly basis
• Assist with special projects, systems, and processes within the department as requested

Project Management (40%)

• Oversight of effective implementation of programs and of compliance with CRA and donor requirements, including budget and financial requirements; partner agreements; and implementation and work plan
• Review and develop proposals, reports, and other project documentation in coordination with partners and/or field offices
• Maintain a current understanding of humanitarian issues including Canadian government policies and programs related to the designated project portfolio
• Ensure timely submission of accurate and quality narrative and financial reports in accordance with contractual requirements

Monitoring and Evaluation (10%)

• Responsible for visiting various project locations internationally to conduct M&E using results based management tools. This generally occurs after one year in the position.
• Write final M&E reports to be shared with the International Programs Manager

Qualifications and Requirements:

• Strong interpersonal and team skills;
• Strong time management and prioritization skills
• Strong computer skills in word processing, spreadsheet, electronic mail and database systems
• Demonstrated capacity to work effectively in a wide range of cultural and political settings
• Strong familiarity and understanding of Results Based Management
• Proficient with Gmail, MS Office suite, Adobe Acrobat
• Must be eligible to work in Canada
• Strong analytical understanding and demonstrated knowledge in key sectors of intervention (WASH, Food Security, Protection, Shelter, Food/NFI, Education, Livelihood)
• Be able to work comfortably in a fast paced environment
• Excellent problem solving skills
• Familiarity with Monitoring, Evaluation and Learning (MEAL) processes
• Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders;
• Bachelor’s degree in international development or related field, along with 1-2 years of work experience, preferably in program management
• Excellent written and spoken skills in English are required, including strong analytical and report-writing capability and strong attention to detail;

Please note: this position requires mandatory travel to IR project sites, which can include conflict zones such as Iraq, South Sudan etc.

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