Program Assistant Jobs

Position Number:50013251/P5939

Department:Computer Science and Software Engineering

Grade:PE236-8

Campus:Sir George Williams (Downtown)

Salary:$30.84- $36.70per hour

Union/Association/HR Policy:CUSSU

Posting deadline:August 4, 2023

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE:Repost. This posting represents a maternity leave replacement until July 1, 2024.

SCOPE

Reporting to the Department Administrators, the incumbent provides administrative support relating to undergraduate programs, provides academic advising for current and potential students. They serve as a resource person regarding undergraduate academic programs, policies and procedures on registration.

PRIMARY RESPONSIBILITIES

•Assist in the administration of Undergraduate Programs; provide academic advising concerning course selection and program requirements.

•Provide accurate information on university policies and procedures as well as available student services; provide guidance in determining courses of action, advocate on behalf of students, and refer them to other units or individuals as required.

•Address students’ inquiries on Co-Op program requirements.

•Inform Program Directors of curriculum polices and deadlines; updates and maintains curriculum changes in the Provost Tracking system; prepares documents for curriculum proposals in provost tracking.

•Advise current students on proper sequence of courses to related to their program options; follow students’ curriculum path to graduation, perform credit and degree audit for undergraduate students.

•Facilitate the student registration process by providing accurate, current and useful information to students; stay up to date with changes in curriculum, student registration policies and programs and decide and grant overrides when appropriate.

•Advise and assist students on conditional standing and those who have been readmitted; recommend course selection and changes.

•Conduct new student orientation sessions and keep abreast of university new student services.

•Informs faculty members on deadlines for final exam questionnaire submission; coordinate deferred, supplemental and alternate exams submission, grade evaluation requests between faculty and exam’s office.

•Review, monitor and maintain information on department website.

•Liaise with the Examinations Office and Access Center for Students with Disabilities. Facilitate the preparation and submissions of final exams.

•May be required to perform other duties in support of the unit.

QUALIFICATIONS

•Attestation of College Studies (ACS) in Office Studies or a related discipline and two to four years of related work experience.

•Knowledge of the university’s academic policies and procedures is desirable.

•Prior knowledge working with Student information System (SIS) is an asset.

•Good knowledge (Level 4) of spoken and written English to communicate with students and faculty and to write correspondence; basic knowledge (Level 3) of spoken and written French to be able to respond to program related inquiries.

•Excellent interpersonal and communication skills with the ability to deal effectively with faculty, students and the general public in a professional manner

•Excellent organizational skills and attention to detail, with the ability to handle a high volume of inquiries.

•Good knowledge (Intermediate Level) of Microsoft Word (to prepare letters, documents, reports) and Excel (to create spreadsheets and derive statistical information from data).

•Self-starter who sets priorities and works well with minimal supervision.

•Demonstrated ability to work in a team environment.

•Strong customer service orientation.

•Tact, diplomacy and sensitivity to social and cultural diversity.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement

Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications.As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]

Immigration Status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.