Office Administrator Jobs

Office Administrator/Accounts Receivable

Responsibilities:

The AR Admin is responsible for the following duties including but not limited to:

• Accounts Receivable review and verification of job tickets, master tickets, pricing, data entry, Payload, sending tickets for approval (in online submission portals), and invoicing.

• Submitting invoices into the necessary portals/emails within a reasonable timeline.

• Communicating with Logistics Manager/Operations teams regarding any questions about ticket completion.

• Monitor outstanding tickets and work with operations on making sure aging is being monitored.

• Online portal submitted invoices checked monthly to ensure approval.

• Daily log sheets being entered (JSHA/Daily inspections as required)

• Assist all coworkers with any administration tasks required.

• Answering the main office phone line for the business during business hours.

• Keeping an inventory of office supplies, ordering and or purchasing as needed.

• Filing communication with employees using staff mailboxes as needed, electronic payroll and HR filing into appropriate areas. Work with HR department on their administration tasks.

• Responsible for performing general office duties including; word processing, filing and answering phones.

• Continuous professional development as needed.

• Participating in annual competency reviews.

• Maintaining an organized workspace, performing general office work e.g.: sending emails, scanning, and filing.

**Confidentiality

The Employee may not either during or at any time after the termination of his/her employment with the Employer disclose to anyone other than in the proper course of employment, any information of a confidential nature relating to the pay structure of employees, employer, customers, procedures, or policies. Confidential information includes (but is not limited to) financial information, employee records, commercial information, technical information, sales and marketing, or trade secrets. If an investigation results in obvious violation of this section, the employees’ position of employment with Sniper Services will be automatically terminated with cause.

Qualifications

• 1-year Accounts Receivable experience including Open Invoice, Cortex and Jobutrax. Axon experience also an asset.

• Read and write English with above average communication skills.

• Computer literate-knowledgeable in all Microsoft Office products and Adobe.

Report to: Controller

Schedule

Monday to Friday, 8 hours per day or 44 hours per week with additional hours as required to fulfill the needs of the position.

Job Capabilities

• 75% Sitting.

• 15% Walking/Stairs

• 10% Lifting

Job Type

• Full Time/Hybrid when necessary