Office Administrator Jobs

Reception & Admin

Responsibilities:

• Provides administrative support to the CLT
• Welcomes visitors by greeting them, in person or on the telephone
• Assist with miscellaneous tasks & projects as required
• Deal with queries from the public, clients. and employees
• Invoice and purchase orders for external vendors and expense reports
• Monitor visitor access and maintain security awareness
• Managing building passes and access for employees
• Managing shipments and storage
• Organizing meeting room bookings – this includes catering and luncheons when needed

OTM support

• Leading all PPP for salable changes and PPPs creation on Popptarts
• Update Excel file to create PPPs in Popptarts for new Launches
• Support Tester allocation process, JBP reports, New tracker launch
• Updating POS reports for Luxury and Field team

Office Facilities, Health & Safety, Employee Wellness

• Adhere to office policy and procedures
• Wellness and available services. Regular communication with property management on available health and wellness initiatives.
• Oversee facilities maintenance, including frequent communication with the property management, contractors, and employee communications.
• Employee wellness and support - building strong relationships with employees to promote health,
• Support access and equipment requests
• Health and Safety leader for Toronto office – Frequent communication with global H&S team.
• Coty wellbeing drumbeat meetings - monthly connects on wellbeing campaigns, content for the HS&E Wellbeing page
• Organizing and participating in corporate events
• Monitor and maintain office equipment - control inventory relevant to reception area, stationery room and kitchen

Internship Program – Recruitment Support

• Partnering with hiring managers to support internship recruitment
• Manage job postings, screen and assess applicants, coordinate interviews with hiring managers, correspondence with candidates

Skills REQUIRED:

• Solid written and verbal communication skills
• Positive attitude & a passion for beauty
• Excellent interpersonal skills
• Attention to detail
• Highly Proficient in Microsoft Office - Word, Excel and Outlook
• Strong organizational and multitasking skills
• Strong attitude towards teamwork & comfortable working independently