Hr Administrative Assistant Jobs

Location: Regina Full-time Term Posting closes May 23, 2023

The Human Resources (HR) Administrative Assistant provides support to employees and management by performing administrative duties for the Human Resources department. The HR Administrative Assistant is responsible for HR correspondence and reports, data entry, and generating and compiling HR materials. The HR Administrative Assistant manages the personnel filing system including; filing, tracking files, and archiving. The HR Administrative Assistant contributes to the effective delivery of human resource initiatives.

Qualifications

Education and Professional Certification

• Certified Professional in Human Resources (CPHR) designation is an asset.
• Certificate or diploma in human resources, business administration, or a related field of study.

Experience

• Minimum one (1) year of experience working in an office environment. Preference would be given to those who have experience working in human resources.
• Experience working with various databases.
• Experience working on computers with software packages including; Excel, Word, and Outlook.

Skills And Characteristics

• Ability to work collaboratively in a team environment.
• Knowledge of human resource practices and principles.
• Ability to adapt to new situations.
• Ability to complete tasks independently and efficiently.
• A commitment to professional development.
• Effective time management and organizational skills with the ability to prioritize.
• High level of accuracy and attention to detail.
• Emotional competence and self awareness.
• Strong interpersonal skills with the ability to form professional working alliances with tact and diplomacy.
• Advanced computer skills with demonstrated skills in HRIS.
• Strong written and oral communication skills.
• Strong problem solving and decision-making skills.
• Strong client service orientation.

Duties And Responsibilities

Services

• Manage personnel filing system including; filing, tracking files, and archiving.
• Communicate with and establish professional working relationships with internal and external stakeholders.
• Perform other related duties as assigned.
• Enter and update employee information in HRIS and in other applicable databases.
• Schedule and facilitate orientation for practicum students and volunteers.
• Assists with the recruitment and coordination of volunteer placements.
• Prepare and maintain personnel files.
• Distribute documents, forms, reports, and correspondence to the appropriate person, department, or external stakeholders.
• Process incoming and outgoing mail.
• Assist the Human Resource Consultants in the recruitment and onboarding process including completing reference checks.
• Screen and direct calls for the department, take and relay messages.
• Coordinate and support training, appointments, and meetings.
• Develop, maintain, and update human resources documentation and correspondence such as; reports, letters, forms, spreadsheets, employee handbooks, and training materials. Complete all documentation clearly, accurately, and in a timely manner.

Leadership

• Provide leadership and training to new employees, practicum students, and volunteers.
• Ensure policies, procedures, and agency standards are being met.
• Role model agency values and HR best practices.

Management of Resources

• Seek to improve processes and enhance services and efficiencies within the department and across the agency.
• Participate in the implementation of HR initiatives and ensure assigned projects are delivered within proposed timeframes and budgets.

Safety

• Adhere to written or verbal agency and government regulations, policies, practices, and instructions.
• Maintain, promote, and reinforce safe work habits, practices, and procedures.

Additional Requirements

The incumbent is responsible for completing all mandatory training requirements for the position as per agency policy and guidelines.

This is a 9 week term position. Hourly range is $22.64 to $29.80, depending on experience.

Please contact Nancy Underhill at 306-751-4527 if you have any questions.