Fleet Specialist Jobs

46795 - Mississauga - Regular - Ongoing
Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!

• NOTE* Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we ‘trial & learn’ a new modern way of working and be a key driver of future state!

In office but with intention – a time for team and trust building, collaboration, and socialization. Please reach out to us to learn more!
General Accountabilities

• Evaluate vendor's quotation with the purchasing group and users to ensure the Company is receiving a safe product or service at a fair price and issue any necessary instruction notices to cover changes to the original purchase order.
• Assist new vendors in carrying out T&WE procedures on quoted and awarded purchases.
• Develop and maintain a requisition processing system to track users# requests from receipt of request to delivery of the product to the end user.
• Negotiate with manufacturers on details of requirements such as, amendments to closing out dates, delivery details, prototypes, quality of work, substitutions, installation details, special materials and warranties.
• Provide a tracking system to monitor cost center changes and Pool Scheduling.
• Perform field investigations of technical problems related to design and technical features of equipment.
• Arrange to have equipment delivered and returned from the Pool and External Suppliers.
• Prepare specifications for new equipment and attachments in accordance with users' requirements and other interested lines as staff groups.
• Solicit quotations from vendor(s), through the purchasing group for budget approval in order to address changes required by the end user at pre-production meetings or during build process.
• Evaluate the relative merits of rebuilding or replacing equipment from an engineering perspective, as repairs become necessary.
• Analyze and interpret various regulations as they relate to equipment involved; such as, Canada Motor Vehicle Safety Standards, Ontario Health and Safety Act, Canadian Standards Association, American National Standards Institute, Gasoline Handling Act, Energy Act (Propane), Highway Traffic Act, Off-Highway Vehicles Act, Ontario Electrical Codes, Society of Automotive Engineers.
• Attend manufacturers' equipment demonstrations in order to maintain equipment specifications up-to-date.
• Arrange to rent or purchase from external suppliers, if the equipment is not within the Pool.
• Refer cases where agreement cannot be reached to Supervisor for decision on further action.
• Prepare, review & monitor service level agreements in relationship to cost recovery & customer expectations which have been agreed to in these SLA.
• Ensure that the existing specifications and drawings address end users' requirements, obtain approvals (from signing authority) and forward to Supply Management Services for tendering.
• Investigate equipment warranty claims where field users have been unable to obtain satisfaction.
• Refuse acceptance when there is any deviation from requirements and follow-up with manufacturer until acceptable product is assured.
• Schedule equipment to meet the using groups# demands, from the Pool.
• Perform other duties as required.
• Attend pre-production meetings with vendors.
• Notify Maintenance staff of any equipment coming into their areas and assist with any problems with External Suppliers.
• Submit recommendations to Supervisor for approval. Follow up and exchange information with the user, the manufacturer and other groups in the Company.
• Arrange with the using groups to have introductions done on Pooled and External equipment by staff or the supplier.
• Evaluate tenders and set up additional orders, complete with requisition and various equipment options, to suit individual requests after clarification with Fleet Primes/end user.
• Maintain and update Passport, as required. Carry out expediting; provide regular reports to the Supervisor and input updated information into the T&WE Delivery Status system. Arrange for the production and distribution of system reports.
• Maintain and update Fleet technical documentation; Incorporate OEM technical bulletins into equipment manuals, where applicable.
• Advise field personnel about repair or modifications or coordinate with other groups, as appropriate.
• Determine if a standard specification will fill the need, discuss with Fleet Prime(s) and field users, attempting to influence them towards a suitable standard where possible Integrate the request into the requisition plan and determine target dates for various activities.
• Work with the LOB's to set workloads to accommodate current equipment availability with manpower over the year.
• Obtain a settlement with local vendor, manufacturer, where premature failure appears to be result of a defect.
• Coordinate design and development of equipment with supply groups and manufacturers based on user requirements where commercial types are not readily available.
• Prepare Technical Bulletins, Standards and Procedures, Fleet Alerts and make presentations when required.
• Design and develop modifications to equipment, as assigned, to meet Company requirements, consulting with functional groups and comment on proposed designs, relevant costs and their ability to do the work.
• Ensure all external rented equipment meets all Federal, Provincial and Company standards.
• Write necessary requisitions including cost estimates and assemble a package consisting of the requisition, specifications and drawings, etc.
• Make sure that rental equipment is set up in Passport.
• Setup and develop a Pooling System to obtain maximum utilization of the LOB fleet.
• Follow up the instruction notice with the buyer in order to confirm that the purchase order has been appropriately adjusted thereby ensuring prompt payment to the vendor.
• Monitor those key events and when slippage occurs, take action by liaising with the vendor to bring the request back on schedule, or agree on a new schedule and advise the end user.
• Submit specifications for Supervisor's approval.
• Control receipting of on-highway and off-road equipment and major repair invoices.
• Create and run all reports required by LOB's. Maintain and update computerized Pooling system.
• Prepare and process T&WE requests, showing details of equipment and date required.
• Set up and run a system with the LOB Schedulers to coordinate the Preventative Maintenance, Equipment Inspections and supply alternate equipment when necessary.
• Include all key events, which must be met in order to meet the delivery date.
• Investigate unpaid invoices and warranty claims. Advise on local invoice purchases.
• Work with Finance to set up new Class Codes and Rental rates for External Equipment.
• Perform the necessary engineering design calculations, drawings and sketches, choosing suitable materials and components. Monitor progress of work.
• Prioritize requests of workload, delivery lead times, availability of rentals, etc.
• Inspect new equipment prior to acceptance for delivery. Visit manufacturers' premises to ensure that specifications have been met, when required.

Education
Selection Criteria:

• Requires a knowledge of mathematics to perform engineering design calculations and to evaluate tenders in order to make effective recommendations to purchase equipment.
• Requires a knowledge of data processing techniques and computer applications to produce reports.
• Requires a knowledge of mechanical technology involving equipment mechanics, machine design related to the application and performance capabilities of various equipment.
• Requires a knowledge of English to initiate requisitions, to prepare memoranda and to discuss materials and equipment with others.
• This knowledge is considered to be normally acquired either through the successful completion of Grade XII in a Secondary, Commercial or Technical School plus a three-year course of concentrated study in the appropriate subjects obtained in the Province of Ontario from a College of Applied Arts and Technology, Polytechnical Institute or Community College or by having the equivalent level of education.

Experience

• Requires experience to be familiar with the various material and external contacts from suppliers, tenders, requisitioners, to external machine and welding shops.
• A period of over six years, up to and including eight years, is considered necessary to gain this experience.
• Requires experience in assessing and projecting costs, in reading and interpreting specifications and professional drawings, in preparing tendering documents, quality assurance standards, recommending acceptable substitutions and stipulating inspection requirements.
• Requires experience with information databases for the retrieval and inputting of data.
• Requires experience with basic procurement procedures and practices, relating to tender evaluation, expediting, multi-step follow-up systems, delivery date alterations, warranties, record maintenance etc.
• Requires experience with heavy transport and work equipment to understand industrial processes and the designing, manufacturing and testing of equipment.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2022.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [email protected] . Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: May 15, 2023
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