Finance Officer, Legal Services

Requisition ID: 9479 

Department: Legal 

Service: Legal Ops & Support Srvc Service 

Employment Type: 1 Full-time Permanent   

Work Hours: 35.00 hours per week

Affiliation: CUPE 503 Inside/Outside 

Salary Information: $60,454.94 - $70,743.40  annually (2023 rates of pay)

Location: City Hall,110 Laurier Avenue West  

City: Ottawa, ON

Job Category: Legal Services 

Application Close: 16/08/2023

Job Summary

Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law.

You are responsible for providing financial services and support to the three Legal Services Branches and other departments that use the City’s integrated claims and insurance management application (RiskMaster) and financial e-billing system (Legal Tracker).

This includes: administering the RiskMaster and Legal Tracker systems; querying information in these systems to prepare regular and ad hoc reports/data for Legal Services, other City departments and/or various stakeholders as needed; validating and running legal cheque production, and processing all other financial transactions for Legal Services.

Education And Experience

Completion of 1 year college certificate in Bookkeeping and Accounting Practices

Minimum of 3 years of experience working in the financial module of SAP.

KNOWLEDGE

• Extensive working knowledge of SAP (Finance)
• City of Ottawa organization and political infrastructure
• Knowledge of bookkeeping/accounting practices
• Knowledge of the City’s records management/information management systems and relevant classification codes
• Knowledge of general office practices and procedures, file systems, equipment and applications (e.g. MS Office)
• Knowledge of City financial processes, systems, controls and accounting practices
• Knowledge of Markview processes and procedures
• Knowledge and experience with RiskMaster and/or Legal Tracker is desirable
• Familiarity with the City’s claims process
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

Competencies, Skills And Abilities

• Uses discretion and tact
• Sound judgment and organizational skills
• Innovative and creative
• Critical thinking, problem-solving, research and analytical skills
• Effective interpersonal skills
• Reliable and thorough
• Excellent written and oral communication skills
• Team player
• Ability to work independently, set priorities and meet deadlines
• Ability to handle complex data
• Excellent computer skills

What You Need To Know

• You will initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
• Language Requirement: English oral, reading, writing required.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: [email protected]) at 613-580-2424, extension 47411 HR Service Centre at 613-580-2424, extension 47411.